Our team has an immediate 12-month contract opening for an Administrative Assistant.
Responsibilities :
- Taking care of internal (from other Huawei offices) and external visitor access control and registration
- Assist with Facilities Management; office space planning, manage seating maps, coordinate with landlord - booking loading dock / garbage recycle / air conditioning / leaking / kitchen sink clog / water filter replacement / light changing etc.
- Coordinate during relocation projects, staff moves, meeting room management
- Pay attention to how things are managed, monitor processes providing input and suggestions to streamline localized processes
- Handling all incoming shipping for the office coordinating with other offices / Procurement as required
- Assets management, distribution of IT assets including all computer distribution and assets returns, assets disposal and assets inventory checking and documentation
- Addressing employee complaints / concerns
- Office supply order and distribution
- New hire set up, including ID card preparation and data entry to security system, parking passes, computer distribution, etc.
- Maintain office operational services, including coffee / water service, plant service, first aid and office cleaning service, etc.
- Office admin document filing and updating
- Mailing service, including receiving and sending both domestic and international mails and shipment
What you'll bring to the team :
- Post-Secondary Diploma in Business Administration, or relevant discipline
- 2+ years of relevant experience in office administration
- Bilingualism - French and English (oral and written)
- Proficient computer skills with Microsoft Office Suite (Word, Excel, PowerPoint)
- Demonstrated organization and time-management skills
- Strong knowledge of office procedures and practices
- Keen attention to details
- Resourceful and flexible
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