Senior administrative assistant Jobs in Toronto, ON

Reporting to the VP, the Executive Assistant is responsible for providing complete administrative management to leaders with some support to their leadership teams. With a continuous improvement focus, the incumbent will provide efficient and high-quality administrative support to two. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills. The incumbent will be independent and proactive, with the ability to handle a wide variety of responsibilities. The role is fast-paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.

Position : Executive Assistant

Shift : 8 : 30 am to 4 : 30 pm, Hybrid (Toronto)

Location : Toronto, Hybrid

Advantages

We’re proud to be a Best Workplace for Hybrid Work by Great Place to Work® Canada. We’re honored to be recognized as a 2022 Best Workplaces in Canada by Great Place to Work® Canada. A friendly, collaborative and inclusive culture.

Responsibilities

Manages all aspects of the leaders' calendars; proactively anticipates the needs of the leaders; monitors, prioritizes, and / or responds to leaders' emails; supports events and activities for the leaders' team; coordinates meetings (agendas, presentations, reports); assists in report and communication preparation and distribution; manages the administrative budget; assists other leaders as needed; performs other administrative duties as required.

Qualifications

College diploma in office technology or administration, or equivalent; minimum 2+ years' experience as an Executive Assistant supporting senior leaders; excellent verbal and written communication skills; proficiency in Microsoft Office Suite (including Excel and PowerPoint); self-starter who proactively identifies and executes on opportunities to improve team functioning; ability to prioritize tasks; excellent organizational skills; accuracy and attention to detail; experience in the Financial Industry preferred.

Summary

This is a fantastic opportunity to join a top-rated workplace. If you are a highly organized and proactive individual with experience supporting senior leaders, we encourage you to apply.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.