Secretary Jobs in Langley, BC

We are currently seeking an Executive Assistant to join our team.

The Executive Assistant provides a high level of confidential administrative support to one or more members of the First West Leadership team. The Executive Assistant manages the executive’s schedules and travel arrangements, facilitates smooth communications between the executive and coworkers or external parties, and maintains the security of the executive’s records / files. This role uses independent judgement and discretion including monitoring and approving standard expenditures to ensure the activities of the office are conducted within established budgets.

Here’s what would be included as a part of your typical day

• Secretarial and Administrative Support : Organizes and manages all the correspondence on executive’s behalf, reviews correspondence (emails, letters, agendas determines significance and routes to appropriate party in a timely and efficient manner. Prepares draft communication / presentations etc., maintains records and files as required; ensures effective and efficient completion of work. Gathers, compiles, verifies and analyzes information for the executive’s use in things such as letters, reports, presentations etc.
• Time Management and Meetings : Manages executive and / or other assigned leaders’ calendars and / or emails; manages own time; schedules and coordinates meetings, travel arrangements etc. Prepares agendas and other materials for meetings; attends meetings and acts as recording secretary and ensures accurate minutes are compiled and distributed within established timeframes. Manages action item lists from meetings. Assists with the coordination and planning of corporate events, planning sessions or meetings, as required.
• Service Delivery : Screens and responds to phone, e-mail and other communication channels of the executive. Follows-up and resolves issues and / or enquiries where possible and keeps executive apprised of outstanding items that require attention. Interacts with members when appropriate, documents complaints and develops a suggested course of action.
• Project Support : Provides support and assistance to ensure successful completion of department projects, including : scheduling and coordinating meetings, compiling and distributing communications, creating / editing reports or presentations; attends project team meetings and act as recording secretary. Leads assigned department projects from inception to completion

Required Skills, Experience & Qualifications

Salary Range : $55,200 - $70,700 Please note, the salary range mentioned in this job posting should serve as a guide. The final compensation offered may vary based on a variety of factors including bonuses and / or incentives, or a candidate’s skills and experience. First West is committed to providing a fair, equitable, and competitive rewards package that reflects the value an individual brings to our organization.