Procurement officer Jobs in Toronto, ON

Date Posted: 02/27/2026
Req ID: 47126
Faculty/Division: Temerty Faculty of Medicine
Department: MedStore
Campus: St. George (Downtown Toronto)
Position Number: 00042140
Existing Vacancy: Yes

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The MedStore, located on the University of Toronto's St. George Campus is dedicated to servicing the Toronto medical research community with expert knowledge and professional service. MedStore is wholly owned and operated by the University of Toronto and has become the preferred supplier to many of the leading research projects within the Discovery District. Superior service is our standard, we offer a wide variety of products from trusted brands and rapid delivery of your orders, and all at everyday low prices.

As Procurement and Inventory Officer, you will collaborate closely with the MedStore’s administrative team to support purchasing, inventory, and procurement operations for the medical research community. This role serves as a first point of contact for customer inquiries while coordinating inventory control, routine purchases and invoice payment. Working closely with clients, vendors, and internal partners, the position ensures timely delivery of goods, resolves issues, and maintains compliance with University procurement and financial policies.

Your responsibilities will include:

• Acting as a first point of contact for purchasing enquiries
• Maintaining store inventory by monitoring obsolete or expired products
• Liaising with clients and vendors, and verifying that University procurement and financial policies are followed
• Verifying that supporting documentation is attached to financial records, ensure proper approvals are obtained prior to submitting for processing, and identifying and resolving individual financial discrepancies
• Analyzing administrative inventory and procurement processes and recommending changes for improvement
• Supporting the testing of new inventory software, coordinating tasks for initiatives and maintaining standard operating procedures (SOPs)

Essential Qualifications:

• An advanced College Diploma (3 years) or an acceptable combination of equivalent experience
• Minimum of three years of recent and related experience coordinating a large academic stores unit, with a demonstrated understanding of the technical requirements of a store's operation including purchasing, inventory maintenance, shipping and receiving, distribution, bookkeeping and records management
• Working knowledge of the University of Toronto financial rules, guidelines and processes, including its financial and procurement processes
• Experience obtaining quotations and reviewing and processing purchase orders
• Experience handling scientific/chemical lab supplies inventory, including managing inventory system
• Experience coordinating the safe disposal of chemical and biological waste and expired chemical products
• Experience working with a point of sale system
• Experience providing excellent customer services to student, faculty, customer, and vendors
• Experience responding to help desk enquiries in a timely and professional manner
• Strong proficiency with Microsoft Office 365 suite applications (Excel, Word, PowerPoint, Outlook, One drive, Share point, etc.)
• Excellent written and verbal communications skills, along with demonstrated customer service skills including diplomacy and tact
• Good judgment and decision making skills and demonstrated ability to work in a varied and fast paced work environment
• Demonstrated ability to apply safety guidelines to a variety of chemical safe handling and storage situations
• Accuracy with figures and the ability to exercise sound
• Must be able to lift up to 25 kg and use standard lifting equipment to lift heavier items
• Must have the physical stamina to effectively carry out the duties associated with the position, as this position involves considerable lifting, walking, standing, climbing ladders, crouching, squatting and reaching

Assets (Nonessential):

• Experience working in a medical retail environment

To be successful in this role you will be:

• Accountable
• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Procedural

Closing Date: 03/09/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Callum Ferguson

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.