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Procurement Coordinator - Public Procurement

Procurement Coordinator - Public Procurement

Randstad CanadaToronto, Ontario, CA
6 days ago
Job type
  • Permanent
  • Quick Apply
Job description

SUMMARY OF FUNCTION :

Manages, organizes, and plans the procurement process, including the sourcing, evaluation, and acquisition of goods and services. Obtains best value for all procurements, in accordance with companies purchasing policies and governing directives. Consolidates service / supply requirements whenever possible to gain the most leverage in quality, price, delivery, and vendor service. Identifies opportunities to utilize “vendors of record”.

Manages work performance of department staff through hiring; training processes; assigning, scheduling and monitoring work completion; and managing work performance. Manages delivery of services in accordance with department systems and procedures, applicable collective agreements; and companies policies and procedures on security, administration, human resources, and department manager / supervisor responsibilities for workplace health and safety

Directs the companies procurement and purchasing program including the design, development, evaluation, and execution of all Requests for Proposals, Requests for Quotations, etc. Leads procurement processes that are open, fair, and transparent to all vendors.

Subject matter expert with respect to purchasing and procurement. Assesses the impact of any changes in legislation or legal case precedents and makes appropriate policy or contract adjustments to ensure compliance.

Provides leadership to managers at all levels regarding correct or best procurement processes for different types of expenditures.

Ensures that “best practices” are adhered to within the department and updates work flow processes, task manuals, and templates in order to provide consistent, effective service to the organization.

Communicates information, responds to inquiries, resolves issues, and approves processing adjustments as required.

Updates purchasing policies and procedures to improve service levels to the organization, ensuring that up-to-date procurement methodologies and best practices are used, and that the integrity of the process is maintained or enhanced.

Manages timelines for Purchasing cut-off procedures at year-end. Provides information to external auditors as required. Ensures month-end and year-end reports are produced as applicable, e.g. monthly reporting on non-competitive purchases, year-end procurement reporting required under the Canadian Free Trade Agreement, etc.

Manages work performance of department staff through hiring, training, assigning tasks, monitoring work, and managing performance. Leads delivery of services in accordance with department systems and procedures; applicable collective agreements; and AGO’s policies and procedures on security, administration, human resources, and department manager / supervisor responsibilities for workplace health and safety.

RELEVANT QUALIFICATIONS, SKILLS AND EXPERIENCES :

  • Degree / diploma in Business Administration or similar, or equivalent experience.
  • Designated or near-completed professional designation from the National Institute of Governmental Purchasing (e.g. CPPB (Certified Professional Public Buyer) or CPPO (Certified Public Procurement Officer) or the Purchasing Management Association of Canada (e.g. SCMP (Supply Chain Management Professional) or CPP (Certified Professional Purchaser)).
  • Minimum of five years’ experience (ideally with some in a management role) in public purchasing, including experience in strategic procurement and in preparing Requests for Quotations, Requests for Proposals, etc.
  • Experience with contract management and vendor negotiations.
  • Comprehensive understanding of public purchasing principles.
  • Thorough knowledge and experience working with Province of Ontario Directives or other government requirements.
  • Negotiation, analytical, conflict resolution, problem solving, and project management skills.
  • Experience developing and managing office practices and procedures.

Please send your resume in confidence to [email protected]

Advantages

  • Demonstrated keyboarding skills and experience with applicable computer programs.
  • Organizational skills, ability to prioritize and perform multiple tasks.
  • Well-developed verbal and written communication skills.
  • Interpersonal skills to communicate effectively with suppliers, contractors and staff of all levels.

    • Responsibilities

    SUMMARY OF FUNCTION :

    Manages, organizes, and plans the procurement process, including the sourcing, evaluation, and acquisition of goods and services. Obtains best value for all procurements, in accordance with companies purchasing policies and governing directives. Consolidates service / supply requirements whenever possible to gain the most leverage in quality, price, delivery, and vendor service. Identifies opportunities to utilize “vendors of record”.

    Manages work performance of department staff through hiring; training processes; assigning, scheduling and monitoring work completion; and managing work performance. Manages delivery of services in accordance with department systems and procedures, applicable collective agreements; and companies policies and procedures on security, administration, human resources, and department manager / supervisor responsibilities for workplace health and safety

    Directs the companies procurement and purchasing program including the design, development, evaluation, and execution of all Requests for Proposals, Requests for Quotations, etc. Leads procurement processes that are open, fair, and transparent to all vendors.

    Subject matter expert with respect to purchasing and procurement. Assesses the impact of any changes in legislation or legal case precedents and makes appropriate policy or contract adjustments to ensure compliance.

    Provides leadership to managers at all levels regarding correct or best procurement processes for different types of expenditures.

    Ensures that “best practices” are adhered to within the department and updates work flow processes, task manuals, and templates in order to provide consistent, effective service to the organization.

    Communicates information, responds to inquiries, resolves issues, and approves processing adjustments as required.

    Updates purchasing policies and procedures to improve service levels to the organization, ensuring that up-to-date procurement methodologies and best practices are used, and that the integrity of the process is maintained or enhanced.

    Manages timelines for Purchasing cut-off procedures at year-end. Provides information to external auditors as required. Ensures month-end and year-end reports are produced as applicable, e.g. monthly reporting on non-competitive purchases, year-end procurement reporting required under the Canadian Free Trade Agreement, etc.

    Manages work performance of department staff through hiring, training, assigning tasks, monitoring work, and managing performance. Leads delivery of services in accordance with department systems and procedures; applicable collective agreements; and AGO’s policies and procedures on security, administration, human resources, and department manager / supervisor responsibilities for workplace health and safety.

    RELEVANT QUALIFICATIONS, SKILLS AND EXPERIENCES :

  • Degree / diploma in Business Administration or similar, or equivalent experience.
  • Designated or near-completed professional designation from the National Institute of Governmental Purchasing (e.g. CPPB (Certified Professional Public Buyer) or CPPO (Certified Public Procurement Officer) or the Purchasing Management Association of Canada (e.g. SCMP (Supply Chain Management Professional) or CPP (Certified Professional Purchaser)).
  • Minimum of five years’ experience (ideally with some in a management role) in public purchasing, including experience in strategic procurement and in preparing Requests for Quotations, Requests for Proposals, etc.
  • Experience with contract management and vendor negotiations.
  • Comprehensive understanding of public purchasing principles.
  • Thorough knowledge and experience working with Province of Ontario Directives or other government requirements.
  • Negotiation, analytical, conflict resolution, problem solving, and project management skills.
  • Experience developing and managing office practices and procedures.

    • Please send your resume in confidence to [email protected]

    Qualifications

  • Degree / diploma in Business Administration or similar, or equivalent experience.
  • Designated or near-completed professional designation from the National Institute of Governmental Purchasing (e.g. CPPB (Certified Professional Public Buyer) or CPPO (Certified Public Procurement Officer) or the Purchasing Management Association of Canada (e.g. SCMP (Supply Chain Management Professional) or CPP (Certified Professional Purchaser)).
  • Minimum of five years’ experience (ideally with some in a management role) in public purchasing, including experience in strategic procurement and in preparing Requests for Quotations, Requests for Proposals, etc.
  • Experience with contract management and vendor negotiations.
  • Comprehensive understanding of public purchasing principles.
  • Thorough knowledge and experience working with Province of Ontario Directives or other government requirements.
  • Negotiation, analytical, conflict resolution, problem solving, and project management skills.
  • Experience developing and managing office practices and procedures.

    • Summary

    SUMMARY OF FUNCTION :

    Manages, organizes, and plans the procurement process, including the sourcing, evaluation, and acquisition of goods and services. Obtains best value for all procurements, in accordance with companies purchasing policies and governing directives. Consolidates service / supply requirements whenever possible to gain the most leverage in quality, price, delivery, and vendor service. Identifies opportunities to utilize “vendors of record”.

    Manages work performance of department staff through hiring; training processes; assigning, scheduling and monitoring work completion; and managing work performance. Manages delivery of services in accordance with department systems and procedures, applicable collective agreements; and companies policies and procedures on security, administration, human resources, and department manager / supervisor responsibilities for workplace health and safety

    Directs the companies procurement and purchasing program including the design, development, evaluation, and execution of all Requests for Proposals, Requests for Quotations, etc. Leads procurement processes that are open, fair, and transparent to all vendors.

    Subject matter expert with respect to purchasing and procurement. Assesses the impact of any changes in legislation or legal case precedents and makes appropriate policy or contract adjustments to ensure compliance.

    Provides leadership to managers at all levels regarding correct or best procurement processes for different types of expenditures.

    Ensures that “best practices” are adhered to within the department and updates work flow processes, task manuals, and templates in order to provide consistent, effective service to the organization.

    Communicates information, responds to inquiries, resolves issues, and approves processing adjustments as required.

    Updates purchasing policies and procedures to improve service levels to the organization, ensuring that up-to-date procurement methodologies and best practices are used, and that the integrity of the process is maintained or enhanced.

    Manages timelines for Purchasing cut-off procedures at year-end. Provides information to external auditors as required. Ensures month-end and year-end reports are produced as applicable, e.g. monthly reporting on non-competitive purchases, year-end procurement reporting required under the Canadian Free Trade Agreement, etc.

    Manages work performance of department staff through hiring, training, assigning tasks, monitoring work, and managing performance. Leads delivery of services in accordance with department systems and procedures; applicable collective agreements; and AGO’s policies and procedures on security, administration, human resources, and department manager / supervisor responsibilities for workplace health and safety.

    RELEVANT QUALIFICATIONS, SKILLS AND EXPERIENCES :

  • Degree / diploma in Business Administration or similar, or equivalent experience.
  • Designated or near-completed professional designation from the National Institute of Governmental Purchasing (e.g. CPPB (Certified Professional Public Buyer) or CPPO (Certified Public Procurement Officer) or the Purchasing Management Association of Canada (e.g. SCMP (Supply Chain Management Professional) or CPP (Certified Professional Purchaser)).
  • Minimum of five years’ experience (ideally with some in a management role) in public purchasing, including experience in strategic procurement and in preparing Requests for Quotations, Requests for Proposals, etc.
  • Experience with contract management and vendor negotiations.
  • Comprehensive understanding of public purchasing principles.
  • Thorough knowledge and experience working with Province of Ontario Directives or other government requirements.
  • Negotiation, analytical, conflict resolution, problem solving, and project management skills.
  • Experience developing and managing office practices and procedures.

    • Please send your resume in confidence to [email protected]

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.