Administrative Assistant

Date Posted : 11 / 27 / 2024

Req ID : 40872

Faculty / Division : Faculty of Arts & Science

Department : Centre for Drama, Theatre, Performance

Campus : St. George (Downtown Toronto)

Position Number : 00056667

Description : About us :

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Gatherings—Archival and Oral Histories, is a research project supported through a Social Sciences and Humanities Research Council Partnership Grant. This project involves thirteen researchers working in collaboration with a range of partners and collaborators across the country to develop exhibitions, artistic residencies, publications, symposia, and special research and creative events and initiatives to promote the study and knowledge of diverse performance histories across the land now called Canada.

Your opportunity :

The Administrative Assistant will provide support in administrating and tracking the collaboration between researchers and partners involved in the Gatherings : Archival and Oral Histories of Performance research project. The Administrative Assistant plays a key role in supporting the project’s Directors and Chairs in tracking the fulfillment of project objectives and deliverables. The incumbent will be a central resource to the project responsible for a range of administrative processes such as maintaining records, disseminating information, coordinating meeting schedules, supporting events logistics, and supporting the expense reimbursement process. This position will be located at the host institution, the University of Toronto, but the Administrative Assistant will support collaboration with researchers located across Canada.

Your responsibilities will include :

• Scheduling day-to-day project activities
• Tracking and collecting information on project progress
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Updating and maintaining records
• Writing routine documents and correspondence
• Scheduling travel plans and requesting appropriate accommodations
• Determining logistical details and activities for events and / or programming
• Obtaining required authorizations and signatures to process financial documents

Essential Qualifications :

Assets (Nonessential) :

To be successful in this role you will be :

Please note :

Closing Date : 12 / 06 / 2024, 11 : 59PM ET

Employee Group : USW

Appointment Type : Grant - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 07 $59,172. with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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