administrative assistant

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Work setting

• Relocation costs not covered by employer
• Retail / wholesale establishment / distribution centre
• Business services

Budgetary responsibility

• 0 - $100,000

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Oversee development of communication strategies
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Perform basic bookkeeping tasks
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Business

Area of specialization

• Reports and records
• Financial statements
• Invoices
• Payroll services

Security and safety

• Criminal record check

Transportation / travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

Experience

• 2 years to less than 3 years

Other benefits

• Free parking available
• Parking available