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Position Description

Title :  Executive Assistant

Employment :   Full-Time Contract (14-month Parental Leave Contract – with the possibility of an extension)

Note : Hours may vary based on the Secretary General's schedule.

Hours of Work :   1.0 FTE - 38 hours per week

Salary Range : $57,000-$75,000 per annum

Reports to :    Secretary General

Location :  Hybrid (Remote and In-Office location)

International Federation on Ageing :

1 Bridgepoint Drive, G.238

Toronto, Ontario M4M 2B5 CANADA

International Federation on Ageing (IFA)

The International Federation on Ageing (IFA) is an international non-governmental organization with a membership base of NGOs, the corporate sector, academia, government, and individuals spanning 76 countries. The IFA has formal relations with the United Nations and the World Health Organization.

The IFAs vision is ‘a world of healthy older people whose rights are both protected and respected.’ This is inspired through the goal of being the global point of connection of experts and expertise that help to shape and influence policy at all levels of government.

The IFA takes a lead to inform, educate and promote policies and practice to enable and enhance the functional ability of older people within a capability framework through :

• Driving the Agenda for the World’s Ageing Population
• Building, facilitating and strengthening bridges between government, non-government, academia, industry and older people
• Strengthening non-government organizations through collaboration toward a common goal
• Improving the understanding of ageing polices and practice and their impact on the lives of older people

Our Values

Fairness – We endorse the inalienable and inherent rights of all human beings. We work to ensure all older people are treated equitably, and give priority to those experiencing disadvantage

Participation – We forge new ways to ensure older people are engaged in life through formal and informal social, cultural and economic activities.

Respect – We challenge complex behaviours that disrespect the voice, role and place of older people in contemporary society.

Position Overview

We are seeking a highly skilled and motivated Executive Assistant to provide administrative, operational and strategic support to the Secretary General. The ideal candidate will possess exceptional communication skills, strong organizational skills, HR experience, and the ability to manage complex international schedules and navigate complex stakeholder relationships.

The Executive Assistant will work closely with the Secretary General to facilitate the smooth operation of the Secretariat, coordinate international initiatives, and act as a liaison between various stakeholders, including government officials, NGOs, The United Nations, the World Health Organization, and other international organizations. This role requires a strong ability to manage complex tasks, maintain confidentiality, tactful communication, and demonstrate exceptional organizational skills in a fast-paced, dynamic environment. If you are detail-oriented and adept at handling multiple priorities, we invite you to apply.

This job description outlines the key responsibilities and qualifications for the position, but it is not a comprehensive list of all tasks that may be assigned.

Key Responsibilities :

1. Administrative Support :

2. Diplomatic and International Coordination :

3. Organizational Support :

4. Governance Support :

5. Strategic Support to the Secretary General :

Qualifications :

Experience : Minimum of 5+ years of experience as an executive assistant or in a similar high-level administrative role, with a focus on government, civil society, industry, international agencies, academia and thought leaders. Experience working with senior leadership and handling complex communications is essential.

Education :   Bachelor’s degree in international relations, public administration, political science, or a related field is preferred. Additional certifications in office management, project management, or HR will be highly regarded.

Skills :

Personal Attributes :

To Apply :

Other Relevant Information :

Start / End Date : Monday, 4

August at latest

Self-referral : It is IFA policy that no staff member or contractor shall, under any circumstances, refer work to themselves, their families or other members of their firms.

Travel : This role requires on-site availability.

Applications

Cover Letter and Resume addressed to Mr Gregor Sneddon at

The International Federation on Ageing is an equal-opportunity employer