Office coordinator Jobs in East York, ON

Position Summary

We are looking for an administrative rockstar for our Toronto office. The ideal candidate for this position will have a level of energy, decorum and discretion that is second to none. You possess the "6th sense" that allows you to be 2 steps ahead at all times. You will have experience supporting an architecture or interior design studio. Finally, as the ideal candidate, you will have a positive and agile approach to keeping the environment organized and the team you support productive.

Office Administration

• Executive level support for Senior Leadership;
• Manage all office supplies, Purolator, FedEx and mail;
• Manage travel for Toronto staff;
• Manage and be consistently present at the front desk. Respond to incoming calls after the first ring. Greet clients, visitors and employees;
• During breaks and catering duties, ensure that incoming calls are forwarded to other support staff and coordinate their availability;
• Act as a concierge for Perkins&Will guests across the organization;
• Keep meeting rooms & kitchen clean and tidy;
• Order and manage all aspects of office & special events catering including set up and clean up
• Scheduling appointments & coordinating meeting rooms;
• Coordinate internal and external meetings;
• Organize internal and external staff events;
• Social responsibility events;
• Assisting with PowerPoint project presentations;
• Copying, scanning, project filing and general typing;
• Participating in culture and diversity and inclusion activities
• Coordinating office celebrations such as birthdays
• Assisting with project coordination for the design staff
• Help maintain the materials library
• Help to organize lunch and learns
• Be available when possible to assist other Administrative Assistants with work overflow;
• Other administrative duties and errands as assigned by manager.

Human Resources Support

Qualifications

Experience

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