Office cleaning Jobs in Greater Sudbury, ON

Office Manager - 6‑Month Contract

Location : Lively, Ontario, Canada

Employment Type : Full‑time

Seniority Level : Entry level

Job Description

The Office Manager is responsible for all aspects of office routines and clerical duties for residents and employees in the retirement residence. The Office Manager will assist in maintaining a safe and secure environment for residents, visitors, and other staff members.

Responsibilities

• Respond to resident or family member inquiries / concerns and ensure appropriate action within decision‑making authority or notify the General Manager.
• Oversee and coordinate front desk staff.
• Participate as a member of the work team and provide support to other team members.
• Maintain a complete set of accounting records for the residence.
• Prepare all resident billings.
• Handle all queries concerning billings and payments from residents and / or their family members.
• Perform payroll duties necessary for the calculation of accurate wages and salaries of all staff.
• Maintain employee records of hours worked, days absent, vacation, statutory holidays and sick time.
• Prepare bank deposits.
• Welcome and orient new residents, family members and other visitors.
• Communicate and interact with residents, family members, visitors and volunteers in a courteous and professional manner.
• Understand and follow all health and safety policies and procedures (including residence’s fire and safety programs); work safely to reduce the risk of injury and promptly report any hazardous situations.
• Sort incoming mail daily for distribution to residents and other departments and manage outgoing mail.
• Organize workflow through the administrative office, coordinate meetings and schedule appointments as required.

Qualifications

About Us

At Chartwell, we’re all about making people’s lives better : the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities.

Chartwell’s commitment to diversity and inclusivity is a commitment to hiring people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work. We are an equal opportunity employer and welcome applications from a wide range of qualified candidates, including people with disabilities. If you have questions or require assistance with the application process, please email accessibility@chartwell.com or call 1-888-663-6448.

We thank all applicants for their interest; only those selected for further consideration will be contacted.

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