Office administrator • west vancouver bc
Our client is seeking a highly organized and proactive Office Administrator to support the daily operations of their corporate head office in Vancouver.This role plays a central part in ensuring sm... Show more
We're growing our Engineering team and we're looking for a skilled, thoughtful person to work with us! As an IT Administrator at Intiveo, you will be helping manage our internal IT system and proce... Show more
Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management.We are a fast-growing wealth management firm with over $15 billion in assets under administ... Show more
Ensuring our people are paid accurately and on time is foundational to the experience we deliver.As a Payroll Administrator, you’ll be responsible for full-cycle Canadian payroll for... Show more
We are a specialized recruitment agency representing a premier dental office located in the vibrant.Our client is a sleek, patient-centric practice known for its collaborative atmosphere and commit... Show more
For more than 35 years, Bardel Entertainment has been growing and evolving, yet at our core, we remain grounded in the creative roots of the craft of animation.Our pursuit of fresh ideas, technique... Show more
We are seeking a reliable and organized.This role is suited for someone adaptable, detail-oriented, and comfortable handling a variety of tasks.General office administration and daily operations su... Show more
As a Wills Administrator with RBC Royal Trust, you will support Will and Estate Advisors in enhancing the relationship management of their clients.The main focus of this role is to provide exceptio... Show more
At Aviso Wealth, we are dedicated to improving the financial well-being of Canadians.As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibi... Show more
We are seeking a reliable and organized.This role is suited for someone adaptable, detail-oriented, and comfortable handling a variety of tasks.General office administration and daily operations su... Show more
Staffmax is currently hiring an experienced.This position is essential to the smooth operation of the office and will involve a wide range of administrative and organizational tasks.If you're a pro... Show more
As a Wills Administrator with RBC Royal Trust, you will support Will and Estate Advisors in enhancing the relationship management of their clients.The main focus of this role is to provide exceptio... Show more
Secondary (high) school graduation certificate.Heures de travail: 80 hours bi-weekly. Show more
Our client is a highly-respected Canadian fashion company.They require a well-qualified Office Manager for their Vancouver location.Oversee the day-to-day office administration.Responsible for assi... Show more
Excited for the return of live events, then look no further!.We’re adding to our Box Office team and are searching for individuals to fill several Box Office Agent roles in the Vancouver area to se... Show more
We have an opportunity in our Vancouver office for a Office Administrator to join our team.Welcome to Kasian, where almost 40 years of design excellence has sparked a passion for transforming ordin... Show more
At Aviso Wealth, we are dedicated to improving the financial well-being of Canadians.As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibi... Show more
Join a dynamic team where youll keep the North Vancouver office running smoothly, managing everything from administrative operations to financial processes.This is a hands-on role perfect for someo... Show more
Black & McDonald's BC team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position i... Show more
Job Description
Our client is seeking a highly organized and proactive Office Administrator to support the daily operations of their corporate head office in Vancouver. This role plays a central part in ensuring smooth office functions, supporting corporate administrative tasks, and assisting executive leadership with scheduling and coordination. The ideal candidate is detail-oriented, resourceful, and able to manage a variety of administrative and operational duties across departments.Act as the first point of contact at the head office by managing reception duties including greeting visitors, handling calls, and responding to general inquiries.
Coordinate all incoming and outgoing mail and courier shipments, maintaining accurate tracking records.
Oversee maintenance of office equipment and facilities, and manage supply inventory and distribution across all office locations.
Develop and implement standardized office procedures and continuously improve internal processes.
Lead environmentally sustainable office initiatives.
Monitor and support the annual office budget, including tracking expenditures and identifying variances.
Prepare corporate documents such as reports, correspondence, and spreadsheets, and assist with preparation for corporate meetings and events.
Manage office lease agreements and ensure insurance coverage is current and valid.
Support financial processes by assisting with credit card and travel invoice reconciliations, and providing documentation for audits.
Coordinate travel and event logistics, including booking transportation, accommodation, and event registrations.
Prepare briefing materials and presentations for meetings.
Provide meeting and event support including booking catering, AV setup, and space reservations.
Proven experience in office administration or a similar corporate support role.
Strong organizational and multitasking abilities with keen attention to detail.
Excellent communication and interpersonal skills.
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle confidential information with discretion.
Experience supporting senior level executives preferred.
Previous exposure to travel booking and event coordination preferred.
