Job Description
Our client is seeking a highly organized and proactive Office Administrator to support the daily operations of their corporate head office in Vancouver. This role plays a central part in ensuring smooth office functions, supporting corporate administrative tasks, and assisting executive leadership with scheduling and coordination. The ideal candidate is detail-oriented, resourceful, and able to manage a variety of administrative and operational duties across departments.Act as the first point of contact at the head office by managing reception duties including greeting visitors, handling calls, and responding to general inquiries.
Coordinate all incoming and outgoing mail and courier shipments, maintaining accurate tracking records.
Oversee maintenance of office equipment and facilities, and manage supply inventory and distribution across all office locations.
Develop and implement standardized office procedures and continuously improve internal processes.
Lead environmentally sustainable office initiatives.
Monitor and support the annual office budget, including tracking expenditures and identifying variances.
Prepare corporate documents such as reports, correspondence, and spreadsheets, and assist with preparation for corporate meetings and events.
Manage office lease agreements and ensure insurance coverage is current and valid.
Support financial processes by assisting with credit card and travel invoice reconciliations, and providing documentation for audits.
Coordinate travel and event logistics, including booking transportation, accommodation, and event registrations.
Prepare briefing materials and presentations for meetings.
Provide meeting and event support including booking catering, AV setup, and space reservations.
Proven experience in office administration or a similar corporate support role.
Strong organizational and multitasking abilities with keen attention to detail.
Excellent communication and interpersonal skills.
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle confidential information with discretion.
Experience supporting senior level executives preferred.
Previous exposure to travel booking and event coordination preferred.
Office Administrator • Vancouver, BC
We are seeking a reliable and detail-oriented.This is a remote, part-time position, ideal for someone who is organized, proactive, and comfortable working independently while collaborating with tea... Show more
Are you a highly motivated individual with strong customer service and organizational skills? Are you looking for a career with an established and fast-growing company? If so, we’re looking for sal... Show more
Join Endeavor Trust Corporation in downtown Vancouver as an Office Administrator focused on Securities Operations.This full-time position promises training and experience in a vital financial role.... Show more
Elevate your career at WSP in Vancouver as an Office Administrator, where you'll manage operations and enhance team productivity through exceptional support and organization.This role is pivotal in... Show more
A consulting firm in Canada is looking for a highly organized and proactive Administrative Assistant to facilitate day-to-day operations in a busy office.The role includes coordinating communicatio... Show more
Office Administration Specialist - Western Canada.Director of Accounting & Corporate Controller.Monday to Friday, 8:30 am to 5:00 pm.Stone Tile is seeking a highly organized and customer-focused.Of... Show more
Coordinate calendars and manage scheduling for Directors and Team members, ensuring no detail is missed.Book meeting rooms and manage all logistics for internal and external meetings.Prepare, track... Show more
Join a dynamic team as an Office Administrator in a fast-paced restoration environment.Support daily operations while handling marketing and client coordination tasks efficiently.This role at a SER... Show more
Become an Office Administrator focused on training and coordinating site operations.You will implement new procedures to enhance efficiency and support staff development.Looking for skilled candida... Show more
Join Trail Appliances as a Customer-Focused Office Administrator, where your front-line interaction and administrative skills will enhance the customer experience.This role is a blend of customer s... Show more
Receptionist & Customer Service Administrator - 12 Month Contract (TruStone Financial).Location: In person - Burnaby, BC.Compensation: Base Salary Range:.The posted range reflects the base salary f... Show more
Join our team as an Office Administrator, where attention to detail and organizational skills are paramount.This on-site role focuses on enhancing administrative efficiency.We are looking for a det... Show more
Spraywerx is an innovative surface engineering company pioneering HVOF technology.Based in North Vancouver, BC, we design and deliver state-of-the-art thermal spray systems, equipment, and technolo... Show more
Luxury Transport Inc is a family run business since 1998 specializing in private charter services and shuttle bus operations, providing reliable transportation solutions for private trips, corporat... Show more
Join our dynamic office as an Office Administrator, where you will be instrumental in managing administrative tasks and delegating responsibilities to support staff.This position is based on-site, ... Show more
Orla Mining is striving to be the emerging gold producer of choice with a geographically diversified asset base, a prospective development and exploration portfolio, an experienced management team ... Show more
We are currently seeking a highly organized and motivated individual to join our team as an Office Administrator.The successful candidate will be responsible for managing the daily operations of ou... Show more
Accounting Administrator (AP & AR).Founded in 2008, The MRG Group is Canada's largest independent entertainment company and a leader in experience creation.Our mission is to bring experiences to li... Show more
We are a Canadian real estate developer and investment group with a diversified portfolio spanning residential, commercial, and hospitality assets across North America.With over 65 years of experie... Show more
We are seeking a reliable and organized.This role is suited for someone adaptable, detail‑oriented, and comfortable handling a variety of tasks.General office administration and daily operations su... Show more
