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Office Administrator
Office AdministratorStafflink • Vancouver, BC
Office Administrator

Office Administrator

Stafflink • Vancouver, BC
Il y a plus de 30 jours
Type de contrat
  • Temps plein
Description de poste

Job Description

Our client is seeking a highly organized and proactive Office Administrator to support the daily operations of their corporate head office in Vancouver. This role plays a central part in ensuring smooth office functions, supporting corporate administrative tasks, and assisting executive leadership with scheduling and coordination. The ideal candidate is detail-oriented, resourceful, and able to manage a variety of administrative and operational duties across departments.

This is a contract position requiring 5 days per week on-site at the client's office in Vancouver. Candidates must be elligible to work in Canada.Responsibilities:
  • Act as the first point of contact at the head office by managing reception duties including greeting visitors, handling calls, and responding to general inquiries.

  • Coordinate all incoming and outgoing mail and courier shipments, maintaining accurate tracking records.

  • Oversee maintenance of office equipment and facilities, and manage supply inventory and distribution across all office locations.

  • Develop and implement standardized office procedures and continuously improve internal processes.

  • Lead environmentally sustainable office initiatives.

  • Monitor and support the annual office budget, including tracking expenditures and identifying variances.

  • Prepare corporate documents such as reports, correspondence, and spreadsheets, and assist with preparation for corporate meetings and events.

  • Manage office lease agreements and ensure insurance coverage is current and valid.

  • Support financial processes by assisting with credit card and travel invoice reconciliations, and providing documentation for audits.

  • Coordinate travel and event logistics, including booking transportation, accommodation, and event registrations.

  • Prepare briefing materials and presentations for meetings.

  • Provide meeting and event support including booking catering, AV setup, and space reservations.

  • Assist senior leadership with calendar management, travel coordination, and event planning.
Qualifications:
  • Proven experience in office administration or a similar corporate support role.

  • Strong organizational and multitasking abilities with keen attention to detail.

  • Excellent communication and interpersonal skills.

  • Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to work independently and handle confidential information with discretion.

  • Experience supporting senior level executives preferred.

  • Previous exposure to travel booking and event coordination preferred.

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Office Administrator • Vancouver, BC

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