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Office administrator Jobs in Ajax, ON

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Office administrator • ajax on

Last updated: 7 days ago

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
CA$30.00 hourly
Full-time
Quick Apply

The responsibilities include, but are not limited to, the following:.Oversees staffing and ensures that each staff member understands the scope of his/her position and policies within the company, ... Show more

Director of Finance- 12+ Months

The Mason Group Incpickering, ontario
Full-time

Our client, a small publicly traded technology company, is seeking a.The role is located in Pickering but will only require someone to be onsite once a month.Lead all day-to-day finance and account... Show more

Insurance Account Representative

Stephanie Gordon - Desjardins Insurance AgentWhitby, Ontario, Canada
Full-time

Insurance Account Representative .Stephanie Gordon, Desjardins Insurance Agent is seeking a qualified professional to join her winning team for the role of Insurance Account Representative.We ... Show more

Senior Process Specialist, Methods

Rodan Energy SolutionsOshawa, CA
CA$90.00 hourly
Full-time

Senior Process Specialist, Methods.Thursday, January 8th, (5:00PM EST).Hybrid – 2 days remote per week.Be accountable for developing and establishing standardized business processes and systems f... Show more

Executive Assistant - PFT

Durham Community Health CentreOshawa, ON, CA
CA$54,900.00 yearly
Full-time +2
Quick Apply

This is a Non-Bargaining Unit position.Job Posting Deadline for Internal Candidates:.Monday to Friday, 35 Hours per.VP, Integrated Care & Experience (Interim Director, EPESI).Annualized salary ... Show more

Site Engineer

hays-gcj-v4-pd-onlinePickering
Part-time +1

Site Engineer (Contract) | Pickering & Dalby Forest | Until March 2027.A prestigious organisation is embarking on an exciting construction project within the stunning surroundings of Dalby Forest.T... Show more

Administrative Assistant- Mandarin Speaking

KellyWhitby, Ontario, CA
CA$45,000.00 yearly
Full-time +1

We're looking for enthusiastic, motivated individuals to join our client’s team as an.In this full-time, permanent role, you’ll help our client with their customer service, and admini... Show more

Junior Sales Representative

Generations CleaningWhitby, Ontario, Canada
CA$50,000.00 yearly
Full-time
Quick Apply

Junior Inside/Outside Sales Rep - Unlimited Cap on Commission!.Generations Cleaning is a trusted commercial janitorial services provider serving the Greater Toronto Area.We deliver professional, hi... Show more

Scheduler/Administrator

WorleyPickering, ON, CAN
Full-time

Job Description - Scheduler/Administrator (PIC0032)Management Level:Individual Contributor:.Worley is a global company of energy, chemicals and resources experts headquartered in Australia.We partn... Show more

Administrator, Shipping/Receiving (Overnights)

SobeysWhitby, ON, CA
Full-time

Embark on a rewarding career with Sobeys Inc.Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.Our family of 128,000 employees and franc... Show more

Load Coordinator

Randstad CanadaOshawa, Ontario, CA
CA$24.00 hourly
Temporary
Quick Apply

AMAZING WEEKEND OPPORTUNITY!!!.Ready to take the next step in your logistics career? Our established client in Oshawa is seeking a detail-oriented Load Coordinator to join their fast-paced producti... Show more

General Internist / Internal Medicine Physician (Outpatient)— Community Practice

Neobridge HealthcareOshawa, ON, Canada
Full-time
Quick Apply

General Internist / Internal Medicine Physician (Outpatient).High-Volume Community Practice.Neobridge Healthcare is recruiting General Internists / Internal Medicine Physicians for multiple opportu... Show more

OPEN: Buyer

Rodan Energy SolutionsPickering, CA
Full-time

We are currently requesting resumes for the following position.Friday, October 24, (5:00PM EST).Provide support to the Supply Chain team in the development and implementation of a Supply Chain str... Show more

Office Administration Support Work

HRS Talent SolutionsOshawa, Canada
CA$28.00 hourly
Remote
Full-time +1
Quick Apply

Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level Administrative Support & Data Entry Assistant opportunity.This ... Show more

Site Project Administrator / Document Controller (Construction)

Maple ReindersPickering, ON, CA
CA$65,000.00 yearly
Full-time
Quick Apply

Site Project Administrator / Document Controller (Construction).Site Project Administrator / Document Controller.Civil construction division and be based on the.The successful candidate will have t... Show more

Insurance Sales Representative

Dan Piedimonte - Desjardins Insurance AgentAjax, Ontario, Canada
Permanent

Insurance Sales Representative.A Successful Desjardins Agent is seeking a qualified professional to join their winning team for the role of Insurance Sales Representative Position.We seek an energe... Show more

Reimbursement Specialist (Bilingual)

Stoakley-Stewart ConsultantsHybrid, Oshawa, ON
CA$53,000.00 yearly
Full-time

Seize the chance to showcase your.Reimbursement Specialist within the healthcare sector.Collaborate with patients to provide exceptional patient care through effective communication in both French ... Show more

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Dental Office Manager Assistant

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
30+ days ago
Salary
CA$30.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description
The responsibilities include, but are not limited to, the following:
Staff Supervision:
  • Oversees staffing and ensures that each staff member understands the scope of his/her position and policies within the company, and that they receive appropriate and constructive criticism and/or training when necessary.
  • Acts as a liaison between Associates and patients.
  • Responds to conflict and provide conflict resolution.
  • Identifies and recognizes employees who may have successful career development opportunities in the company. Communicates this information to HR.
  • Assists the Office Manager in maintaining staff schedules, ensuring that a position is temporarily covered appropriately in the case of an absent staff member, and keeping an eye on reducing employee overtime as well (informing the Regional Office Manager when needed).
  • Call management - Ensures dental receptionists are managing calls effectively, returning calls, identifying training where needed.
  • Participates in the recruitment process with Human Resources, identifies staffing needs prospectively, and as they may arise. Helps to facilitate onboarding and training, and also participates in offboarding and dismissal protocol with Human Resources.

Operational Supervision:
  • Assists the Regional Office Manager in overseeing production and expenditure.
  • Opens and closes the office, as required.
  • Ensures inventory control and supports cost reductions.
  • Completes administrative functions including bank deposits, invoice processing, supporting A/R, maintaining office email and mail, preparing estimates for insurance as required, working in the front desk, and dental assisting when needed.
  • Maintains patient data according to regulations and company policies, ensuring that records are stored securely and in compliance with privacy and security regulations.
  • Maintains a high level of professionalism in offices and motivates staff.
  • Maintains quality assurance with respect to dental procedures, customer service, sterilization techniques, and health standards. Ensures compliance with PHIPA, IPAC, and all relevant guidelines.
  • Represents office at corporate and management meetings, where required.
  • Provides management and corporate reports where necessary (including, but not limited to, production summaries, A/R aging reports, Write-off/adjustment reports, Collection/Deposit reports, inventory counts, new patient reports, etc.).
  • Ensures clinic is stocked and operational, communicating any needs to the Regional Office Manager.
  • Supports marketing and promotional initiatives.
  • Takes responsibility for the appearance and functionality of the office, ensuring a safe, professional, and clean environment.
  • Works with management across the company if assistance or insight is needed.

Patient Experience:
  • Sets the standard for communication with patients, responding efficiently and appropriately to patient needs and inquiries, and establishing relationships where possible.
  • Takes responsibility for the smooth and efficient flow of patients and handles any situation that may be slowing or stopping patient flow.
  • Manages patient scheduling and directs patient traffic flow. Oversees that new patient intake is completely full.
  • Presents treatment plans to patients when needed.
  • Educates patients whenever possible and appropriate and ensures that all staff members are educating patients appropriately.
  • Resolves patient issues in accordance with company policies and procedures, healthcare regulations, and dental board standards.