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Instructional Support Administrator

Date Posted : 06 / 26 / 2025

Req ID : 43906

Faculty / Division : Faculty of Arts & Science

Department : Department of Mathematics

Campus : St. George (Downtown Toronto)

Position Number : 00048184

Description : About us :

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Mathematics is consistently ranked as one of the best in Canada. As a part of the University of Toronto, our faculty comprise a unique blend of established intellectuals and early-career researchers. Our department members include numerous award-winning faculty with outstanding accomplishments and leading research within a field that requires critical thinkers who analyze, assess and problem solve.

Your opportunity :

Under the general supervision of the Associate Chair, Undergraduate and the Undergraduate Administrator and in consultation with faculty and lecturers, the incumbent is responsible forproviding administrative support for students and the Faculty and Lecturers in the Department of Mathematics. The incumbent will coordinate the academic integrity issues for the large courses, schedule TAs for large courses, keep a calendar of administrative deadlines, as well as prompt course coordinators when deadlines are approaching. The incumbent will also manage sick notes and accommodation requests for all large courses.

Your responsibilities will include :

Identifying and reporting academic offences

Disseminating non-compliance notices and following up as required

Providing detailed information to students on program and / or course requirements

Coordinating the recruitment and training process for teaching assistants

Coordinating examination timetables

Calculating student grades using excel based formulas

Keeping well-informed on the use of academic and collaborative technologies

Essential Qualifications :

Advanced College Diploma (3 years) or acceptable combination of equivalent experience

Minimum two years of related experience providing administrative support to university faculty, TAs, and staff

Experience proofreading and formatting lecture notes, problem sets, tests and exams

Experience working with undergraduate students and providing information to students

Demonstrated experience organizing and planning of meetings and events

Advanced working knowledge of a wide variety of software tools such as Microsoft Office including Excel, Word, Access, and ACORN

Working knowledge of QUERCUS and Crowdmark

Excellent time management, prioritization and organizational skills and the ability to be an effective team player

Excellent verbal and written communication skills.

Ability to communicate effectively with a diverse group of students and faculty

Assets (Nonessential) :

University level Calculus and linear algebra

To be successful in this role you will be :

Accountable

Approachable

Communicator

Multi-tasker

Organized

Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline .

Closing Date : 07 / 09 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 08 $62,832. with an annual step progression to a maximum of $80,351. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca .

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