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Our client in Waterloo Region , ON is actively looking for a Project Administrator to join their team.
Position Description :
Mparketing & Digital Communications Tradeshow presence and coordination :
Confirm tradeshow registrations completed by due dates
Coordinate with venue / show contacts for advance shipping / receiving and general coordination of materials and equipment for shows
Coordinate collateral required for shows with internal shipping department to ensure all required components are gathered
Work with shipping team to arrange for trade show materials to be delivered to the correct booth, and have return shipping arranged
Maintain inventory of print materials, branded merchandise, and arrange for replenishment / ordering as required
Customer satisfaction survey system NPS maintenance and follow up
Digital Communications
Manage company social media presence (LinkedIn, Facebook, Instagram,
Represent the organization as member of the Atlas Copco Group North America Communications network
Maintain organizations website with current product information and marketing materials
Update all specification sheets (cut sheets) and product brochures as directed
Design, write, acquire sign-off, and post news releases and articles as directed
Manage news release section of the company website as directed
Adhere to AODA legislative compliance for all print and digital communication accessibility and language requirements
Creation of branding templates and forms utilizing company collateral
Ordering branded items (SWAG) for tradeshows, promotional use, and internal use including employee branded workwear and backpacks
Coordinate branding of company vehicles with local vehicle decal vendors
Coordinate orders of branded and regulatory labels for manufactured materials and equipment
ERP (SAP) Data Entry
Assist with Master Data clean-up project to update required customer and product information
Customer Order Coordination of In-House Release for Pass Through and Secondary Assemblies
Responsible for inputting customer orders and processing credits using ERP system while ensuring perfect data input accuracy for fields including (but not limited to) customer information, material / equipment part numbers, price, amount, delivery date, etc.
Work with purchasing and warehouse operations to coordinate parts ordering and on-time customer deliveries
Inform customer of expected delivery date
Tracking and scheduling of shipments in progress
Create labels and Quality Control worksheets for production
Prepare delivery notes and coordinate with Shipping for on-time, in-full delivery
Complete invoicing
Update booked orders in WIP folder when shipped
Support Project Coordinators
Assemble production binders for manufactured products
Scan and file Production binders to customer files on server when complete
Skills & Qualifications :
Year diploma or degree in related field (Project Management, Marketing, for example)
years of experience in a similar capacity
Valid Driver's License and clean driver's abstract may be required
Vulnerable Sector Police Record Check may be required
Proficient in ERP Software (SAP preferred)
Proficient in MS Office Suite (including Excel)
Bilingual in English & French (speaking and writing) considered an asset
Experience in manufacturing considered an asset
Excellent organizational, interpersonal, and problem-solving skills
Ability to manage multiple deadlines simultaneously
Ability to multi-task, prioritize, and manage time effectively
Superior oral and written communication skills
Excellent digital marketing and communication skills and website management required
Exceptional attention to detail and strong reading comprehension skills
Able to collaborate across functions and all levels of organization
If you meet the above qualifications, please submit your resume. Please note that while we appreciate all applications, only those being considered will be contacted.