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Medical office administrator Jobs in Whitby, ON

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Last updated: 1 day ago

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
CA$30.00 hourly
Full-time
Quick Apply

The responsibilities include, but are not limited to the following:.Oversees staffing and ensures that each staff member understands the scope of his/her position, and policies within the company, ... Show more

PAINTER

Durham District School BoardAjax, Ontario, Canada
Permanent

The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools ar... Show more

 • Promoted

Inventory Control Administrator (Contract Afternoons)

SobeysWhitby, ON, CA
Full-time +1

Embark on a rewarding career with Sobeys Inc.Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.Our family of 128,000 employees and franc... Show more

Sales Manager

Thorens Inc.Pickering Southwest, ON, ca
CA$115,000.00 yearly
Full-time +1

Company specializing in the distrib.The organization operates in a growing environment and relies on an approach focused on quality, service, and building long-term relationships with clients and p... Show more

Medical Science Liaison, National Pipeline Hematology

GSKCanada – Ontario – Oshawa/Whitby
CA$129,000.00 yearly
Full-time

Are you a scientifically curious professional who excels at building trusted relationships and translating complex pipeline hematology data into meaningful clinical insights?.GSK remains committed ... Show more

26-029 - Sr Business Analyst Servicenow HR - 24 month contract - Oshawa - 3 days remote

CorGTAOshawa, ON, Canada
CA$80.00 hourly
Remote
Temporary

Sr Business Analyst Servicenow HR.We have a great new opportunity to support one of our Energy Sector clients in a contract capacity!.Please see below for more information on the position and if in... Show more

Project Development Advisor - Spanish Required

Cuso InternationalAjax, Ontario
Permanent

This Volunteer Placement is Located in:.Please submit a Spanish Resume and Statement of Interest.Open to Canadian Citizens and Permanent Residents of Canada only.Join Cuso International as a Projec... Show more

 • Promoted

Project Development Advisor - Spanish Required

Cuso InternationalPickering, Ontario
Permanent

This Volunteer Placement is Located in:.Please submit a Spanish Resume and Statement of Interest.Open to Canadian Citizens and Permanent Residents of Canada only.Join Cuso International as a Projec... Show more

 • Promoted

Office Administration Support Work

HRS Talent SolutionsPickering, ON, Canada
CA$28.00 hourly
Remote
Full-time +1
Quick Apply

Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level.Administrative Support Assistant.This role is best suited to candid... Show more

General Internist / Internal Medicine Physician (Outpatient)— Community Practice

Neobridge HealthcareOshawa, ON, Canada
Full-time
Quick Apply

General Internist / Internal Medicine Physician (Outpatient).High-Volume Community Practice.Neobridge Healthcare is recruiting General Internists / Internal Medicine Physicians for multiple opportu... Show more

Pharmacy Assistant

Auxilium HealthOshawa, ON, CA
Full-time +1
Quick Apply

LI-DNI JOB DESCRIPTION POSITION                            &#1... Show more

Project Development Advisor - Spanish Required

Cuso InternationalWhitby, Ontario
Permanent

This Volunteer Placement is Located in:.Please submit a Spanish Resume and Statement of Interest.Open to Canadian Citizens and Permanent Residents of Canada only.Join Cuso International as a Projec... Show more

 • Promoted

Office Manager - Whitby Subaru (WSU)

WEINS Auto GroupWhitby, Ontario, Canada
Full-time

Weins Auto Group is looking for a Office Manager at Whitby Subaru.This position is an exceptional opportunity to lead front office coverage and provide day-to-day support across departments by keep... Show more

Facilities Maintenance Technician

Adecco CanadaAjax, Ontario, Canada
CA$35.08 hourly
Full-time +1
Quick Apply

Adecco is currently hiring a full-time.Facilities Maintenance Technician.In this role you will be responsible for supporting the daily operation, maintenance, and upkeep of company facilities.Worki... Show more

Database Administrator 5990

FoilconOshawa, Ontario, Canada
CA$40.00 hourly
Temporary

Creates physical database designs and operates and administers the database management system (DBMS) including database optimization, capacity planning, installation and migration, database design,... Show more

Manager, Fund Accounting

Vaco by HighspringAjax, Ontario, Canada
CA$100,000.00 yearly
Permanent

Our client is an investment fund management company.Manager, Fund Accounting who will be responsible for supporting the business’ financial functions including trusts and fund accounting.In additio... Show more

 • Promoted

Office Manager

Whitby SubaruWhitby, Ontario, CA
Full-time

Weins Auto Group is looking for a Office Manager at Whitby Subaru.This position is an exceptional opportunity to lead front office coverage and provide day-to-day support across departments by keep... Show more

Senior Database Administrator

Ontario Power GenerationOshawa, ON, CA
Full-time +1

Year university education in Computer Science, Information Technology, or a related field.Electrify your career and help build a brighter tomorrow.Every generation has a challenge that defines them... Show more

Dental assistant

Dundas Street Dental CentreWhitby, ON, Canada
Permanent

Experience: 1 year to less than 2 years.Prepare patients for dental examinations.Prepare plaster models and moulds.Order dental and office supplies.Perform administrative functions for the dental l... Show more

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Dental Office Manager Assistant

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
30+ days ago
Salary
CA$30.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description
The responsibilities include, but are not limited to the following:
Staff Supervision:
  • Oversees staffing and ensures that each staff member understands the scope of his/her position, and policies within the company, and that they receive appropriate and constructive criticism and/or training when necessary.
  • Acts as a liaison between Associates and patients.
  • Responds to conflict and provide conflict resolution.
  • Identifies and recognizes employees who may have successful career development opportunities in the company. Communicates this information to HR.
  • Assist the Office Manager in maintaining staff schedules, ensuring that a position is temporarily covered appropriately in the case of an absent staff member, and keeping an eye on reducing employee overtime as well (informing the Regional Office Manager when needed).
  • Call management - Ensures dental receptionists are managing calls effectively, returning calls, identifying training where needed.
  • Participates in the recruitment process with Human Resources, identify staffing needs prospectively, and as they may arise. Helps to facilitate onboarding and training, and participates also in off boarding and dismissal protocol with Human Resources.

Operational Supervision:
  • Assists Regional Office Manager in overseeing production and expenditure.
  • Opens and closes the office, as required.
  • Ensures inventory control and supports cost reductions.
  • Complete administrative functions including bank deposits, invoice processing, supporting A/R, maintaining office email and mail, preparing estimates for insurance as required, working in the front desk, and dental assisting when needed.
  • Maintains patient data according to regulations and company policies, ensuring that records are stored securely and in compliance with privacy and security regulations.
  • Maintains a high level of professionalism in offices and motivates staff.
  • Maintains quality assurance with respect to dental procedures, customer service, sterilization techniques, and health standards. Ensures compliance with PHIPA, IPAC, and all relevant guidelines.
  • Represents office at corporate and management meetings, where required.
  • Provides management and corporate reports where necessary (including, but not limited to, production summaries, A/R aging reports, Write-off/adjustment reports, Collection/Deposit reports, inventory counts, new patient reports, etc.).
  • Ensures clinic is stocked and operational, communicating any needs to the Regional Office Manager.
  • Supports marketing and promotional initiatives.
  • Takes responsibility for the appearance and functionality of the office, ensuring a safe, professional, and clean environment.
  • Works with management across the company, if assistance or insight is needed.

Patient Experience:
  • Sets the standard for communication with patients, responding efficiently and appropriately to patient needs and inquiries, and establishing relationships where possible.
  • Takes responsibility for the smooth and efficient flow of patients and handles any situation that may be slowing or stopping patient flow.
  • Manages patient scheduling and directs patient traffic flow. Oversees that new patient intake is completely full.
  • Presents treatment plans to patients when needed.
  • Educates patients whenever possible and appropriate and ensures that all staff members are educating patients appropriately.
  • Resolves patient issues in accordance with company policies and procedures, healthcare regulations, and dental board standards.