Financial & Administrative Officer

Date Posted : 11 / 29 / 2024

Req ID : 40896

Faculty / Division : Vice-Provost, Students

Department : Student Life : Chief Administrative Officer

Campus : St. George (Downtown Toronto)

Position Number : 00043393

Description : About us :

Student Life connects life to learning. We believe every student should have the opportunity to actively participate in university life, and to find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, making sure every student can build experiences that set them up for a lifetime of success.

The Office of the CAO (O-CAO) supports Student Life, and its units, to ensure that staff have the necessary tools and resources to effectively deliver programs, services, and resources. Student Life portfolios include, Student Experience, Student Life Programs & Services, Health & Wellness, and the Centre for International Experience. Student Experience also provides institutional support and leadership on large-scale assessment and projects that enrich the student experience.

Your opportunity :

Under the general direction of the Office of the CAO management team, the incumbent is responsible for providing operational support to the division on all matters of finance and payroll inquiries. The incumbent works closely with Business Officers, unit head managers, the O-CAO Manager, the O-CAO Assistant Director, and the CAO to ensure business transactions comply with accounting principles of the University’s financial and purchasing guidelines as well as the Division’s funding rules.

The Financial & Administrative Officer coordinates the day to day financial and human resource administrative operations of the departments; monitoring, processing revenue and expenses, liaising with HRIS Team, FAST, Procurement, and ensuring effective provision of support services within the unit. The incumbent provides strong support for staff as the departmental resource for finance, and payroll. The incumbent assists their supervisor with establishing procedures, and processes to enhance the operation of departments.

Other duties as assigned may consist of organizing and collecting data associated with Student Life, acting as a back-up for the staff in the Office of the CAO and assisting with administrative responsibilities.

Your responsibilities will include :

• Liaising with internal and external contacts to facilitate purchasing and / or procurement processes
• Applying the generally accepted accounting principles to all accounts receivable and payable transactions in accordance with the University Guide to Financial Management
• Entering salary and / or personnel information in HRIS and processing payroll
• Acting as the first point of contact for general enquiries
• Liaising with clients and vendors to resolve minor complaints and address issues
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Keeping well-informed on changes to policies, procedures,collective agreements, and applicable legislated requirements
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors

Essential Qualifications :

Assets (Nonessential) :

To be successful in this role you will be :

Closing Date : 12 / 09 / 2024, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 10 $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Administrative / Managerial

Recruiter : Fiona Chan

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

Job Segment : Payroll, Accounts Payable, Accounts Receivable, HR, HRIS, Finance, Human Resources