File clerk Jobs in Victoria, BC

Job Summary

Provide clean, reliable and useful data to support instructional and administrative needs and to meet all local, state and federal requirements.

Essential Duties

• Maintain student information system database including security management, data integrity and disaster prevention.
• Perform all necessary data activities related to data extraction and reporting to district, state and federal accountability and funding requirements.
• Meet data quality goals established by school administrator.
• Utilize data checking tools to continuously verify the accuracy and completeness of data.
• Take necessary corrective measures to eliminate data problems.
• Maintain records regarding enrollment, withdrawal and transferring students.
• Interface with parents and students to obtain and record student and parent information.
• Work with building administrators and guidance counselors to create and record schedules for students.
• Understand and record proper coding values for student classification.
• Interface with program administrators such as special education, career education, homebound instruction, ESOL, transportation, truancy, gifted, early childhood, academic plans and testing coordinators to complete data requirements for state reporting.
• Work with teachers and administrators to report and maintain accurate grade records.
• Work with school administrators, test coordinators and special education coordinators to enter, maintain and verify data for testing program.
• Maintain accurate attendance records, including drop-out information, and provide clerical assistance related to truancy identification and intervention.
• Participate in district-wide meetings, training activities, listserv / blog communications, sharing and distribution of appropriate information.
• Maintain technology skills required to perform job tasks.

Other Duties

Individual will perform basic hardware maintenance including but not limited to changing printer cartridges, calibrating scanners, cleaning hardware as necessary, and insuring proper cabling of computer and peripherals.Will also perform such other duties and assume such other responsibilities as may be assigned by the principal or appropriate district personnel.

Job Specifications

To perform the job successfully, an individual must be able to complete each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability necessary. Reasonable accommodations may be made in order to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications (Knowledge, Skills and Abilities Required)

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school / office environment.

Pay Grade : 106

This job description in no way states or implies that these are the only duties to be performed by this employee. The Data Quality Clerk will be required to follow any other instructions and to perform any other related duties as assigned and approved by appropriate Administrators.