Executive personal assistant Jobs in Ottawa, ON

Job Details

Description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as anExecutive Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients, as well as one to multiple executives. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Coordinate and schedule internal and external meetings, events, and travel arrangements
• Manage executive calendars and email communication
• Prepare agendas, take minutes, and distribute accordingly
• Enhance client relationships through prompt communication and addressing queries and managing and updating accounts in the CRM platform
• Review, modify, and prepare documents, reports, and presentation
• Facilitate communication to and from leaders across the Firm
• Prepare and submit expense reports
• Maintain electronic and paper filing systems
• Provide backup support during absences and collaborate with other team members
• Contribute to process improvements and new ideas

Skills and Experience

• 3-5 years of experience supporting one to multiple executives in an executive assistant role
• Excellent organizational and time management skills
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and MS Teams; familiarity with SharePoint is an asset
• Ability to pivot and/or prioritize multiple projects and deadlines efficiently and accurately
• Sound judgment when dealing with unexpected changes or ambiguity
• High degree of initiative, confidence, and attention to detail
• Experience in a professional services environment preferred