Executive Assistant(Bilingual)

Adecco is currently recruiting for an Executive Assistant for a 1-year Onsite contract with a possibility of extension. This role is with our client in downtown Ottawa, ON. The Candidate must have a valid Reliability Clearance.

The Executive Assistant will have the following responsibilities :

Managing the daily office operations and coordinating agendas and calendars for senior staff;

Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services;

Making travel reservations, developing itinerary and preparing travel expense claims

Composing, editing, proofreading and finalizing a wide range of correspondence and materials to reflect senior staff’s preferences;

Reading incoming correspondence and flagging items of importance or preparing summaries;

Editing, proofreading, and finalizing correspondence, reports, statements, invoices, forms, presentations and other documents;

Creating and presenting a variety of reports and recording meeting minutes;

Performing document and file management functions, including e-filing, routing and tracking items for review or signature, to and from the office;

Coordinating the preparation of documentation in support of HR service requests and staffing actions;

Other duties as assigned;

The Executive Assistant must meet the following mandatory requirements :

Must have at least 2 years experience as an Executive or Administrative Assistant;

Must have a college diploma or certificate in office administration / Business Administration or any other related field;

High Proficiency in MS Office Suite;

Ability to work within tight deadlines and under pressure;

Excellent interpersonal and communication skills;

Solid organizational and administrative skills;

Demonstrates initiative and strong attention to details;

Proven ability to exercise good judgment, tact, and discretion;

Ability to follow established protocols and administrative procedures;

Bilingualism is required;