Executive assistant Jobs in North York, ON

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Executive assistant • north york on

Last updated: 2 days ago

Executive Assistant

The Pod GroupToronto, ON, CA

Full-time

Quick Apply

PASSIONATE • COLLABORATIVE • ACCOUNTABLE • RESULTS-DRIVEN • CARING.A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds a...Show moreLast updated: 30+ days ago

Executive Assistant

Dye & DurhamToronto, Ontario, CA

Quick Apply

We are seeking a highly skilled and proactive .This role is integral to ensuring the smooth operation of our executive leadership team, managing complex schedules, coordinating strategic initiative...Show moreLast updated: 30+ days ago

Executive Assistant

Scene+Toronto, ON, CA

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Who we are Join Scene+ and be part of Canada's most robust lifestyle loyalty program with over 15 million members and growing! We are a trusted brand, driven by the belief that there's always somet...Show moreLast updated: 2 days ago

Promoted

Executive Assistant

Options Consulting Solutionsnorth york, on, Canada

CA$95,000.00–CA$105,000.00 yearly

Full-time

EXECUTIVE ASSISTANT TO 2 EXECUTIVES.Are you a critical thinker with strong leadership and administrative skills?.Do you enjoy building relationships and working collaboratively in a team environmen...Show moreLast updated: 13 days ago

Promoted

Executive Assistant

Paradox Immunotherapeuticstoronto, on, Canada

Full-time

Paradox Immunotherapeutics is a biotech company based in Toronto, ON, specializing in developing immunotherapies for rare diseases using a successful drug design platform.The company focuses on har...Show moreLast updated: 6 days ago

Promoted

Executive Assistant

TDS Personneltoronto, on, Canada

Full-time

Our client within global construction requires an Executive Assistant to support a Managing Director and the CFO.Coordinate all internal meetings in an efficient manner. Liaise with Reception to arr...Show moreLast updated: 4 days ago

Executive Assistant

Shepherd's TableToronto, ON, CA

Executive Assistant - Finance and Accounting Department.Shepherd's Table is seeking an Executive Assistant to support our Finance and Accounting department. The ideal candidate will have experience ...Show moreLast updated: 7 days ago

Executive Assistant

MultiplexToronto, CAN

CA$60,000.00–CA$65,000.00 yearly

Full-time

At Multiplex, we shape skylines across the globe.As a pioneering construction business, we build complex, iconic and sustainable structures that stand the test of time and add to the economic, cult...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant

Fitzroviatoronto, on, Canada

Full-time

Fitzrovia is seeking to hire an.The Executive Assistant, or EA, will provide strategic support to a group of senior leaders across different departments. The role requires the EA to support the dail...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant

Professional Staffingtoronto, on, Canada

Full-time

We are currently hiring for an Executive Assistant for one of our clients in Scarborough.In this role, you’ll manage schedules, coordinate meetings, handle communications, and ensure seamless day-t...Show moreLast updated: 16 days ago

ARCHITECTURAL EXECUTIVE ASSISTANT

Parkin Architects LimitedToronto, ON, CA

Full-time

Quick Apply

As the Architectural Executive Assistant, you will directly assist the Executive Architect in their daily operations, managing schedules, coordinating projects, and facilitating effective communica...Show moreLast updated: 30+ days ago

Executive Assistant

MaRayTech Consulting Ltd.Toronto, NS, CA

Quick Apply

We are MaRayTech Consulting Ltd.IT services provider with a focus on the financial sector that primarily serves insurance companies, banks, and FinTechs. An Executive Assistant is required to suppor...Show moreLast updated: 12 days ago

Promoted

Senior Executive Assistant

EQ Bank | Equitable Banktoronto, on, Canada

Full-time

Being a traditional bank just isn’t our thing.We are big believers in innovating the banking experience because we believe Canadians deserve better options, and we challenge ourselves and our teams...Show moreLast updated: 30+ days ago

Executive Administrative Assistant

PeopleToGoRichmond Hill, Ontario, Canada

CA$45,000.00 yearly

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Job Title : Executive Administrative Assistant.Our client is seeking and Executive Administrative Assistant to work with the President of a large Information Technology group.The successful candidat...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant

Randstad CanadaToronto, Ontario, CA

CA$80,000.00–CA$120,000.00 yearly

Permanent

Quick Apply

Are you a high performing Executive Assistant with extensive experience providing exceptional C-level support? Are you precise, concise, and looking to join a well known company with an excellent w...Show moreLast updated: 30+ days ago

Promoted

Sr. Executive Assistant

Robert HalfToronto, ON

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We are offering a short term contract employment opportunity for a Sr.Executive Assistant, you will be the main point of contact between our leadership and the Board of Directors, facilitating comm...Show moreLast updated: 22 days ago

Promoted

Executive Assistant

Empire Lifeontario, Canada

Full-time

We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior leadership. This position requires a skilled multitasker who can manage commu...Show moreLast updated: 25 days ago

Promoted

Executive Assistant

Quantum Management Services Ltd.toronto, on, Canada

Temporary

Temporary contract with extension potential.We are currently looking for an.The successful candidate will provide vital administrative assistance, including managing travel arrangements, calendars,...Show moreLast updated: 6 days ago

Legal Executive Assistant

Linds & AssociatesToronto, ON

CA$60,000.00–CA$72,000.00 yearly

Quick Apply

Legal Executive AssistantPermanent, HybridToronto, OntarioJOB-1644.Our top tier client, a law firm located in the heart of downtown Toronto seeks a Legal Assistant to join its team.In this role you...Show moreLast updated: 30+ days ago

Executive Assistant

Warehousing & DistributionMarkham, ON, CA

Full-time

Quick Apply

Do you love working in a fast pace environment, where you are constantly make meaningful contributions daily? LOVE working with people in a small family like, entrepreneurial environment? Passionat...Show moreLast updated: 30+ days ago

Executive Assistant

The Pod GroupToronto, ON, CA

30+ days ago

Job type

Full-time

Quick Apply

Job description

PASSIONATE

COLLABORATIVE
ACCOUNTABLE
RESULTS-DRIVEN
CARING

OVERVIEW

A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency, youth, and families to create meaningful engagement and effective treatment, resulting in positive outcomes.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

MISSION

The Executive Assistant provides a high level of proactive executive-level confidential administrative and project support to the President & CEO, the Board of Directors, and leadership team. This position is responsible for calendar and event management, general and systems administration, and operation support.

The incumbent works in a complex environment that requires high degree of sensitivity, responsiveness and a need to maintain confidentiality. The Pod Group is partnering with this organization to place a compassionate, analytic and hands-on leader to fulfill the role of the Executive Assistant.

PRIORITIES

Provides a bridge for smooth communication between the President’s office and internal departments demonstrating leadership to maintain credibility, trust and support with senior management staff.

Provides administrative support to the CEO and leadership team including, coordinating and scheduling meetings; preparing briefings, memos, reports and correspondence; and managing emails and confidential material.

Provides preparatory, administrative and recording services to meetings by ensuring the effective distribution of agenda materials, managing the logistical arrangements as required for these meeting and being accountable for all Board governance activities.

Manages documentation and files, including board manuals, ministry communication, other manuals as required, and implements an archiving policy and procedure schedule.

Carries out research and information gathering as required, and facilitates routine requests for information which are directed to the executive office.

Prepares, formats, copies, distributes, faxes, files and retrieves correspondence, reports, presentations, and documents as required.

Plans, coordinates, implements, arranges and / or offers support to complex event venues and corporate events (e.g. Annual General Meeting) in partnership with internal and external staff.

Maintains a comprehensive filing system for the executive office in accordance with the agency’s records management policy / practice.

Coordinates updates to website and social media content development for all agency social networking sites.

Acts as backup to the receptionist and provides support for information technology administrative.

Other duties as required.

Requirements

TALENTS & EXPERTISE

Bachelor’s Degree in business or Executive Administration or Health or Social Services related field.

Minimum 5 years’ experience supporting non-profit Boards and Executive / senior leadership in a fast-paced environment, dealing with moderately complex issues and managing conflicting priorities.

Demonstrated knowledge and understanding of governance policies, procedures.

Experience in health or social services sector is an asset.

Demonstrated strong written and verbal communication skills with the ability to communicate with internal and external stakeholders including leadership in community partner organizations, municipal and provincial governments etc.

Expert level PC skills (MS Office, Excel, Word, PowerPoint and Outlook).

Detail oriented, extremely well organized, and able to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines.

Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response with a high degree of professionalism, diplomacy and tact at all times.

Ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships

Ability to work efficiently in a busy environment managing multiple priorities and to work both independently, as well as to play a key role in building a cohesive team.

Demonstrated proactive approaches to problem-solving with strong decision-making capability.

Ability to maintain a positive attitude and composed demeanour especially during stressful periods.

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.