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Advancement & Community Engagement Coordinator

Advancement & Community Engagement Coordinator

St. Margaret’s SchoolVictoria, British Columbia, Canada
Full-time
Advancement & Community Engagement Coordinator.Closing Date : December 14 2025.This is a bargaining unit position in the Professional Employees Association. All candidates must be legally able to...Show moreLast updated: 11 days ago
Environmental Coordinator

Environmental Coordinator

SNC-LavalinSaanich, Capital Regional District, CA
Full-time
Environmental Permitting and Management team in British Columbia.Our work includes delivering keystone projects throughout their lifecycle : from early assessment of constraints to strategic develop...Show moreLast updated: 9 days ago
Project Coordinator

Project Coordinator

TalentSphere Staffing SolutionsVictoria, Capital Regional District, CA
Full-time
TalentSphere Staffing Solutions is partnered with one of the most trusted names within the HVAC space in North America.Our client is a manufacturer & distributor and carries one of the most compreh...Show moreLast updated: 30+ days ago
  • Promoted
Logistics Coordinator (Remote)

Logistics Coordinator (Remote)

Scale AIVictoria, British Columbia, Canada
Remote
Full-time
Join a global community of talented professionals to shape the future of AI.Earn up to $15 USD / hr and additional rewards based on quality of submission. Outlier is committed to improving the intelli...Show moreLast updated: 1 day ago
Leisure Coordinator

Leisure Coordinator

Cherish at Central ParkLangford, British Columbia, Canada
Part-time
Quick Apply
Leisure Coordinator - Island Residents Only Sunday - Thursday.Now Hiring : Leisure Coordinator.Cherish at Central Park – Langford, BC. Cherish at Central Park is seeking a.This role focuses on planni...Show moreLast updated: 8 days ago
  • Promoted
Event Marketer CAN

Event Marketer CAN

LeafHomeVictoria, BC, Canada
Part-time
North Americas leading technology-enabled provider of home solutions.Our award-winning products offerings include.Leaf Home Safety Solutions, Leaf Home Water Solutions, and Leaf Home Enhancements w...Show moreLast updated: 30+ days ago
Holiday Event Volunteer Ambassadors

Holiday Event Volunteer Ambassadors

Volunteer SuccessVictoria, Capital Regional District, CA
Full-time
Holiday Event Volunteer Ambassadors.Volunteer ambassadors help greet guests, encourage them to vote and donate for their favourite creations, and spread the holiday cheer at Habitat for Humanity Vi...Show moreLast updated: 30+ days ago
Customer service Coordinator

Customer service Coordinator

Randstad CanadaVictoria, British Columbia, CA
Part-time +1
Quick Apply
Are you a meticulous and proactive individual with a passion for ensuring smooth operations and a seamless customer journey? Are you looking for a rewarding temporary role in Victoria that offers g...Show moreLast updated: 30+ days ago
Coordinator (223214)

Coordinator (223214)

Island HealthVictoria, British Columbia, Canada
Full-time
In accordance with the Vision Purpose and Values and strategic direction of the Vancouver Island Health Authority (Island Health) patient safety is a priority and a responsibility shared by everyon...Show moreLast updated: 2 days ago
  • Promoted
Nanny Wanted - Part Time Nanny And Household Support In Fairfield Victoria

Nanny Wanted - Part Time Nanny And Household Support In Fairfield Victoria

CanadianNanny.caVictoria, British Columbia, Canada
Part-time
We are looking for a Personal Assistant & House Manager to support a local business coach and family based in Victoria, BC. This is a unique opportunity for someone who enjoys managing both home...Show moreLast updated: 19 days ago
Coordinator - Project

Coordinator - Project

WescoVictoria, Capital Regional District, CA
Full-time
As a Project Coordinator, you will be responsible for coordinating project activities to ensure the project is on schedule. You will provide administrative and logistical support including meeting a...Show moreLast updated: 25 days ago
Administration Coordinator

Administration Coordinator

Proline Management Ltd.Victoria, British Columbia, Canada
Full-time +2
Quick Apply
We are looking for a motivated individual with a passion for helping people live and grow together to join our close-knit Administration team. If you are the kind of person who instinctively creates...Show moreLast updated: 30+ days ago
Facilities Booking Coordinator & Administrative Assistant

Facilities Booking Coordinator & Administrative Assistant

Victoria Conservatory of MusicVictoria, British Columbia
Full-time
Job Share position, limited term.Facilities Booking Coordinator & Administrative Assistant.The Victoria Conservatory of Music (VCM) is seeking to hire a new Facilities staff member as a key part of...Show moreLast updated: 30+ days ago
Event Coordinator

Event Coordinator

Smart, Savvy + AssociatesVictoria, British Columbia, Canada
Full-time
Are you an experienced events professional with exceptional organizational skills an eye for detail and a proven track record of managing client-facing events from concept to completion Do you thri...Show moreLast updated: 10 days ago
Event Marketer

Event Marketer

Leaf HomeVictoria, BC VT H
Part-time +1
North America’s leading technology-enabled provider of home solutions.Our award-winning products offerings include.Leaf Home Safety Solutions, Leaf Home Water Solutions, and Leaf Home Enhancements ...Show moreLast updated: 30+ days ago
  • Promoted
Administrative Coordinator

Administrative Coordinator

RalmaxVictoria, BC, Canada
Full-time
Administrative Coordinator Point Hope Maritime.Extended Health, Dental, Life, LTD.Monday to Friday 7am to 3 : 30pm; occasional extended hours and weekends when time sensitive repair or refit projects...Show moreLast updated: 11 days ago
Camp Coordinator

Camp Coordinator

St. Margaret's SchoolVictoria, British Columbia, Canada
Full-time +1
Closing Date : December 15 2025.This is a non bargaining unit position.All candidates must be legally able to work in Canada. This is a temporary position with the following estimated schedule : .Appr...Show moreLast updated: 13 days ago
Maintenance Coordinator

Maintenance Coordinator

Amica Senior LifestylesVictoria, Capital Regional District, CA
Full-time
Established in 1996, Amica Senior Lifestyles owns and operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets.We offer Independent Livi...Show moreLast updated: 24 days ago
Sales Coordinator

Sales Coordinator

RoofmartVictoria, Capital Regional District, CA
Full-time
Fantastic Opportunity to Be Part of a Great Team! Roofmart, Canada’s National distributor for Exterior Building Supply for Roofing, Siding, Metal and Building Envelope. With over 50 Roofmart locatio...Show moreLast updated: 30+ days ago
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Advancement & Community Engagement Coordinator

Advancement & Community Engagement Coordinator

St. Margaret’s SchoolVictoria, British Columbia, Canada
11 days ago
Job type
  • Full-time
Job description

Advancement & Community Engagement Coordinator

Regular

Internal / External Posting

Posting Date : December 4 2025

Closing Date : December 14 2025

Posting #

Hours

Full time 37.5 hours per week.

Beginning January 2026

Salary

Starting wage of $32.18 per hour. Range of $32.18 - $33.79 per hour depending on years of service at SMS.

This is a bargaining unit position in the Professional Employees Association.

All candidates must be legally able to work in Canada.

Summary

St. Margarets School (SMS) is Western Canadas only girl-centered independent day and boarding school located in Victoria British Columbia Canada on the unceded traditional territories of the Esquimalt Nations Songhees Nations and WSÁNEĆ Nations. Founded in 1908 SMS is an international centre for girl-centered learning and leadership development providing empowering education for girls from Junior Kindergarten to Grade 12 (boarding grades 712). St. Margarets School is an International Baccalaureate (IB) School offering the Diploma Programme and we are a candidate school for the IB Middle Years Programme (MYP).

The Advancement & Community Engagement Coordinator must be a collaborative communicator who can foster strong internal partnerships around data integrity accurate financial reporting prospect management systems timely stewardship of donors and effective event coordination. The Advancement & Community Engagement Coordinator will work closely with the revenue generating team.

Core Competencies

  • Integrity & Trust
  • Service Orientation
  • Communication & Collaboration
  • Adaptability
  • Innovation
  • Resilience
  • Interpersonal Savvy

Duties and Responsibilities

  • Create maintain and track accurate and up-to-date information for constituency files in the Raisers Edge database.
  • Implement and evaluate a comprehensive and systematic annual plan for database and prospect management including tracking and reporting on significant moments in the relationships between prospects and the School.
  • Build best-practice procedures around the integrated use of data management and research tools such as Raisers Edge and Alumnae Relations outreach platforms.
  • Coordinate the prospect management system for organizing reviewing and implementing solicitation strategies for donor prospects working in conjunction with colleagues to prompt timely outreach for follow-up calls or gift proposals.
  • Research top donor prospects and provide briefing materials to key leadership staff and volunteers as directed.
  • Manage the integration and ongoing imports and exports of data between Raisers Edge and the Schools other databases.
  • Manage the gift process including recording all gifts pledges donor information and grants in the Raisers Edge database and issuing tax receipts in compliance with CRA regulations.
  • Provide regular gift updates and draft gift acknowledgement letters.
  • Draft and disseminate all annual giving and campaign pledge reminders.
  • Develop and generate queries exports and reports to support fundraising campaigns and stewardship activities and for reconciliation analysis strategic planning measurement and reporting.
  • Assist with data analysis to identify trends and opportunities for donor engagement such as using iWave software.
  • Generate data lists for mailings publications and events.
  • Maintain overall database integrity and ensure data accuracy by eliminating duplicate records and inconsistent data.
  • Recognize new graduating students (pin / gift) and collect and record contact information to the database accordingly.
  • Identify and research lost alumnae and update the database accordingly.
  • Create content and updates for the Alumni Newsletter.
  • Send out invitations to alumni to join in Global Alumni chapter events.
  • Produce gift reports pledge status reports and other documentation related to philanthropic income.
  • Reconcile all philanthropic giving with the Schools general ledger in collaboration with the Finance Office.
  • Assist in planning and executing events that support advancement initiatives and community engagement including reunions donor recognition events and networking receptions.
  • Coordinate all event logistics such as venue booking catering arrangements invitation development distribution of RSVPs and preparation of event materials.
  • Serve as a primary point of contact for alumnae donors and community members attending events ensuring professional and responsive communication.
  • Collaborate with colleagues to ensure events align with the Schools mission strategic priorities and advancement goals.
  • Provide on-site support during events including event setup guest services troubleshooting and post-event follow-up to support stewardship and data updates.
  • All other duties as required.

    • Required Education and Experience

  • A bachelors degree in communications business nonprofit management or related field 9or equivalent experience).
  • Relevant experience in Advancement within an independent school college or non-profit setting is preferred.
  • Experience drafting professional correspondence.
  • Extensive data management experience with Blackbaud Raisers Edge NXT or similar CRM or fundraising software.

    • Required Knowledge Skills & Abilities

  • Strong interpersonal skills to work effectively with colleagues and constituents solve problems and build efficient data systems.
  • Ability to research prospects and prepare detailed briefing materials for internal partners.
  • Exceptional organizational skills including the ability to multi-task with a high level of attention to detail.
  • Ability to manage multiple priorities and deadlines.
  • Excellent phone email and in-person etiquette when engaging with constituents and donors.
  • A solution-driven mentality and a team-oriented approach particularly during high-demand peak periods at the School.
  • Support compliance with privacy and confidentiality standards.
  • Ability to handle confidential information with discretion.
  • Proficiency with Microsoft Office (especially Excel and Word) and Adobe Acrobat.
  • Familiarity with Raisers Edge NXT or other CRM databases an asset (training provided).
  • Basic accounting and analytical skills.
  • Ability to be a self-starter and work independently.
  • Ability to establish good relationships and interact positively with all staff faculty and students
  • Willingness to work occasional evenings and weekends for events.
  • Positive role model to all members of the St. Margarets community
  • Adhere to the SMS Code of Conduct Acceptable Use of Technology Policy and Respectful Workplace Policy and abide by all SAGE polices
  • Actively support the vision mission and values of our school

    • Valued Benefits

    A career with St. Margarets School will offer you the opportunity to be part of dedicated team of professionals in a dynamic and rewarding educational environment. This position is located on the school campus with access to rapid transit on-site gym and other amenities.

    St. Margarets School emphasizes a dedication to equity diversity and inclusion across living learning and work environments. The school aims to have its workforce mirror the diversity of students and the community. Actively encouraging applications from groups facing historical or current equity barriers the institution is committed to fostering an equitable diverse and inclusive community. Employees needing employment support technical aids or accommodations are encouraged to contact Human Resources .

    Interested candidates are invited to submit an application package including a covering letter curriculum vitae and professional references through Bamboo HR by December 14 2025.

    Required Experience :

    IC

    Key Skills

    Business Development,Employee Orientation,Public Health,Account Management,VersionOne,Conflict Management,Project Management,Relationship Management,Team Management,Customer relationship management,Human Resources,Public Speaking

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

    Hourly Salary Salary : 32 - 33