Event coordinator Jobs in Aylmer, ON

Drive your Career!We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.We are currently looking for a Expense Report Coordinator based out of St. Thomas, ONOur mission has started. Volkswagen Group’s largest cell factory in St. Thomas will carry out all battery activities – from processing raw materials to developing a unified Volkswagen battery to managing the European and North American gigafactories. Headquartered in Salzgitter, Germany, we are experiencing the transformation of mobility up close. Our goal is to contribute a positive impact to our global society, the environment, and the economy. To reach these goals we need your POWER!Reporting to the Senior Director, Finance, the Expense Report Administrator will play a key role in the maintenance of the expense reporting tool and corporate credit card program and timely collection. In addition, the accurate and timely review of all employee expense reports, in accordance with corporate procedures and policies for Volkswagen Group Canada.The Expense Report Administrator will also be involved with various audit requirements, as well as monthly and adhoc controlling and tax related reports.This is a hybrid model, requiring 2 days per week in the St. Thomas office.Primary ResponsibilitiesCustomer Service and Training : Provide training to employees on the expense reporting tool upon request and in coordination with the Travel, Meetings and Events group in the US.Support all employees across the business with expense reporting inquiries, providing assistance as needed and enforcing company policies in a timely manner.Act as Administrator for the online expense reporting tool (Concur) which includes maintaining personnel profiles, investigating payments and error reports, and general troubleshooting often requiring IT support.Liaise with expense reporting tool representative to ensure that the service meets expectations and issues are being resolved in a timely manner.ReconciliationsReconcile un-submitted employee expenses between the expense reporting tool and employee Corporate Credit Card account informationPrepare manual expense reports as requested to support the businessSupport Expense Report Coordinator in daily interface processing from the expense reporting tool to SAP and investigate issues as required.Perform assigned general ledger reconciliations on monthly basis and investigate any discrepanciesReportingPrepare monthly corporate credit card delinquency reports using the expense reporting tool and corporate credit card information and follow up on past-due balances, involving Human Resources and Controlling as required.Prepare all adhoc Concur expense related reports as requested.Prepare and submit the monthly upload file for HRG Airfare costs for review and processing.repare annual submission for German value added tax (VAT) for Canada and the US.zAccounting FunctionsEnsure that all related ICFR, process, and template documents are prepared, tested and maintainedProvide all audit samples and report analysis related to expense reports for all companies.LeadershipDistributing and monitoring work audit que with Expense Report Coordinator.Taking responsibility and representing for concur related projects and changed initiative’sUpdating and improving on desk proceduresInternal and External audit functionsIdentify and communicate opportunities for process improvement, thus always striving for automated, error free and efficiency processDesired SkillsBSc degree in Business Administration, Mechanical, Mechatronics, Material, or Chemical engineering, Master’s degree preferred.Minimum 3 years of experienceProficient in all Microsoft Office products, with aMinimum intermediate Microsoft Excel skillsAbility to adapt and communicate clearly and professionally in person over the phone and via email to a range of various levels of employees in the companyExcellent attention to detail, organizational & time management skillsConflict Resolution and problem solving skillsPositive attitude and able to work effectively withina team environment - with the ability to influence others.Ability to apply corporate policies to wide range of situations using logic and past experienceFocus on process optimization and improvementWhat You’ll Get In ReturnA flexible and collaborative team dynamicOpportunities for developmentOpportunities to participate in exciting company events that give back to the community.Competitive employer paid benefits and overall compensation packageKnowledge of SAP Concur expense Tool and SAP finance accounting systemAnd much more!Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability, or any other characteristic protected by federal, or local laws.Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation.Primary LocationCanada-Ontario