Documentation specialist Jobs in Richmond Hill, ON

AP Specialist

Date Posted : 01 / 28 / 2025

Req ID : 41471

Faculty / Division : UTemp

Campus : St. George (Downtown Toronto)

Description : UTemp is hiring!

UTemp is the University of Toronto's short-term staffing service. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.

About us :

Operations and Real Estate Partnerships Division (OREP) is the largest shared service division at the University of Toronto, providing a wide range of services to the University and serving three campuses. OREP is responsible for several key portfolios within the University, including Information Technology Services, Facilities and Services, University Planning Design & Construction, and Spaces & Experiences. We strive to provide efficient and effective services that support the University’s mission of knowledge creation, educational program delivery and community service. OREP Financial Strategy and Services Department works closely with other departments, as well as internal and external stakeholders, to manage OREP’s financial resources, enhance operational efficiency, and improve financial management capacity. The Finance Department ensures compliance, provides strategic advice, enhances support for the decision-making process, manages risks, optimizes financial processes, adopts new technologies, improves existing systems, and promotes best practices.

Your opportunity :

• Processing large volume of vendor invoices on daily basis using automating workflow system (Serrala).
• Scanning Invoices, Purchase Orders, Expense Reimbursements and other financial documents.
• Validating Vendors invoices using OCR (Optic Character Recognition) technology.
• Taking corrective action to process invoices in SAP once it is fully approved by Facilities and Services Business Units.
• Creating Purchase Orders in SAP.
• Investigate and respond to vendors and internal stakeholders queries regarding invoices status and / or payment.
• Processing Meal allowances to union staff.
• Reviewing and Processing Expenses Reimbursement.
• Initiate request to create new vendor and / or activate / deactivate existing vendors.
• Filing documents related to Accounts Payable functions.
• Process wire payment requests.
• Downloading high volume of Utilities bills from vendors web-portal.
• Other duties as assigned such as scanning and validating invoices for testing system improvement, cheque cancellation requests, ad-hoc journal entries.

Qualifications & Competencies

Start Date : Immediate

Contract Length : 3-months

Closing Date : 02 / 02 / 2025,11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Casual

Schedule : Monday to Friday; 8 : 45am - 5 : 00pm

Pay Scale Group & Hiring Zone : $35.81 / hour

Job Category : Finance / Budget / Planning / Audit

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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