Document specialist • kitchener on
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At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.
That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.
Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.
Who are we looking for?
Our Waterloo office is looking for a Document Controller to support our growing project demands. Come join our growing Engineering Design Organization (EDO) team and play an integral role is moving our process forward! As this is an exciting opportunity to help us streamline our process and build a path forward!
Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment.
Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:
Carry out the management and complete control of documents (receipt, verification, recording, dissemination and filing)
Manage and coordinate deliverables and deliverable lists jointly with design teams
Manage and coordinate supplier/vendor deliverables and deliverable lists
Organize and maintain project documents according to document procedures
Transmitting document as per the Document Review, Approval, & Distribution Matrix using the project’s Document Management System
Maintain project communications and distribute documents to appropriate project teams
Organize and maintain digital documents and reference materials for projects
Support to design managers on other project controls.
Support design management team with project proposals and/or construction contract administration as needed
Proactively monitoring the submission and progress of client/ subcontractor document deliverables and reporting submittal progress
Establish working Procedure, DC responsibilities and reporting to ensure effective compliance on using of the project’s Document Management System
Participates in the Project meetings in order to explain issues as naming conventions, revision, Document standards and formatting guidelines to the project team
What you will bring to the Team
with a willingness to learn
Engineering and/or construction office experience is an asset
Post-secondary education in documentation technology or equivalent studies
Team player with the ability to work independently to meet deadlines, goals, and objectives
English essential, proficiency in French languages is an asset
Working knowledge and proficiency with one (or more) of the following document management systems: SharePoint,
Intermediate to advanced level proficiency with Microsoft Word, Excel, Adobe Acrobat (PDF) and Bluebeam.
