Document Control & Records Management Supervisor

Job Description / Duties :

Job Summary : Responsabilities

Responsabilities

Summary Description of Job :

Document Control & Records Management Supervisor

Date : Jun 12, 2024

Location : Cambridge, ON, CA

Company : BWX Technologies

We are currently recruiting for a Document Control & Quality Records Supervisor for our facility in Cambridge, Ontario.

We are seeking a talented and experienced Document Control & Quality Records Supervisor to lead the Document Control and Quality Records departments of the Components business of BWXT Canada.

The purpose of this role is to ensure critical documentation for nuclear projects and sales orders are accurately controlled, processed and distributed to internal departments, customers and suppliers.

Key Accountabilities

• Lead and oversee the Document Control and Quality Records teams to ensure seamless document flow and accurate History Dockets preparation, meeting all necessary requirements and deadlines.
• Efficiently manage various tasks, schedules, and resources, showcasing exceptional organizational skills.
• Prioritize assignments effectively, allocate resources appropriately, and track progress to achieve set targets.
• Demonstrate and uphold high ethical standards, serving as a role model for the team, ensuring full compliance with company policies and ethics.
• Proactively anticipate project needs, develop detailed schedules, allocate resources in collaboration with key stakeholders, and establish clear expectations for the team.
• Maintain regular communication with the team regarding project goals, timelines, and responsibilities, ensuring clarity and alignment.
• Take full responsibility for Document Control & Quality Records activities, holding team members accountable for their tasks and outcomes.
• Conduct thorough reviews of documentation and records to ensure accuracy and completeness.
• Address challenges promptly by identifying issues, analyzing causes, and collaborating with the team to find efficient solutions, escalating when necessary.
• Assess risks associated with Document Control & Quality Records activities, develop contingency plans, and adapt to changes to keep the team on track for success.
• Foster strong relationships with other departments to collectively address challenges and find solutions.
• Provide comprehensive training and coaching to support team members in their professional growth, encouraging them to diversify their skill set and excel in various areas.
• Oversee the annual performance review process, guiding employees to set and achieve targets, and offering ongoing mentorship and coaching to enhance their performance.
• Efficiently manage timesheets, vacation requests, and staff scheduling to ensure seamless project coverage, while prioritizing the well-being and productivity of the team.
• Take charge of employee relations, from recruitment to training and development, fostering a positive work environment through effective leadership and guidance.
• Uphold high standards of training and qualification for all employees, ensuring they are equipped to handle their responsibilities competently and safely

What We're Looking For :

• Post secondary education in Administration, Business or related program.
• 7+ years experience working in document control or records management in a manufacturing environment.
• 3+ years experience working in Supervisory or Lead capacity.
• Experience working in the nuclear, defense or aerospace industry an asset
• Advanced Microsoft Word, Excel and Access abilities
• Experience using SAP and Kiteworks an asset.
• Electronic document management systems (Windchill) is an asset.
• Inspiring leader who can motivate and guide their team to meet project and daily targets.
• Ability to communicate, motivate and lead teams in the pursuit of optimal resolutions to problems.
• Excellent organizational and time management skills with a focus on continuous improvement.
• Strong communication and problem-solving skills to lead within a team-based environment.

Why join BWXT?

• Work within the growing and exciting nuclear industry as well as with highly skilled employees!
• Competitive salaries
• Employer-paid pension plan
• Profit sharing plan
• Bonus plan
• Competitive Health and Dental benefits
• Educational Refund Program
• Life insurance and so much more!

We thank you for your interest, however, only candidates under consideration will be contacted.

The base salary range for this position in Ontario at the start of employment is expected to be between $ 78,000 and $ 121,000 per year.

However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations.

Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and / or other benefits.

Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world.

We are People Strong. Innovation Driven.

BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law.

BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported.

If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.

If you require information in a format that is accessible to you, please contact Human Resources.

Job Segment : Document Control, Nuclear, Employee Relations, Aerospace, Records Management, Administrative, Energy, Human Resources, Aviation, Records