Clerical assistant Jobs in Montreal, QC

Description

The Administrative Assistant performs a variety of clerical tasks to support various departments at the corporate office.  Depending on the needs of the assigned department, the Administrative Assistant is responsible for greeting and assisting visitors, completing assigned projects, filing and record keeping, and general office correspondence. The Administrative Assistant works closely with fellow team members and corporate leadership to ensure quality standards are met at all times.

L'Assistant(e) Administratif effectue une variété de tâches administratives pour soutenir divers départements au siège de l'entreprise. En fonction des besoins du département assigné, l'Assistant(e) Administratif est responsable de l'accueil et de l'assistance aux visiteurs, de la réalisation des projets assignés, du classement et de la gestion des dossiers, ainsi que de la correspondance générale du bureau. L'Assistant(e) Administratif collabore directement avec les autres membres de l'équipe et la direction de l'entreprise afin de garantir que les normes de qualité soient respectées en tout temps.

Key Responsibilities / Responabilités Clés

• Greet arriving and departing visitors in a friendly and courteous manner.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Maintain department filing system.
• Order office supplies as required.
• Assist in submitting invoices for payment and reconciling expense reports.
• Complete special projects as assigned by corporate leadership.
• Communicate professionally at all times with visitors and teammates.
• All other duties as assigned.
• Accueillir les visiteurs à leur arrivée et à leur départ de manière amicale et courtoise.
• Rédiger et distribuer des courriels, des mémos, des lettres, des fax et des formulaires.
• Aider à la préparation des rapports réguliers.
• Maintenir le système de classement du département.
• Commander les fournitures de bureau nécessaires.
• Aider à la soumission des factures pour paiement et au rapprochement des rapports de dépenses.
• Accomplir des projets spéciaux assignés par la direction de l'entreprise.
• Communiquer de manière professionnelle en tout temps avec les visiteurs et les collègues de travail.
• Effectuer toutes autres tâches assignées.

Skills, Knowledge and Expertise

Benefits / Avantages Sociaux

Full-Time Employee Only)

Medical / Vision

Dental

Life Insurance

AD&D

LTD - offered based on employee group

RRSP - offered based on employee group

EAP - offered based on employee group

Employé(e) à temps plein uniquement)

Assurance médicale / vision

Assurance dentaire

Assurance-vie

AD&D (Assurance décès et mutilation accidentels)

Invalidité de courte durée (STD)

Invalidité de longue durée (LTD) - offerte selon le groupe d'employés

REER (Régime enregistré d'épargne-retraite) - offert selon le groupe d'employés

PAE (Programme d'aide aux employés) - offert selon le groupe d'employés

United States - California applicants only :

The Company will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction or convictions that is / are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report.   A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.

Find out more about the Los Angeles County Fair Chance Ordinance at https : / / opportunity.lacounty.gov / wp-content / uploads / 2024 / 03 / FCO-FAQ-Final-Updated-with-Recommendations.pdf .   Find out more about the California Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage : https : / / calcivilrights.ca.gov / fair-chance-act / .

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