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Temporary Opportunity : Administrative Assistant - East Montreal

Our client, a major company located in East Montreal (Pointe-aux-Trembles sector), is seeking a temporary Administrative Assistant for an immediate start.

Assignment Details

Duration : Temporary assignment with a strong possibility of extension.

Role : Reporting to the HR Business Partner, the successful candidate is essential for ensuring the quick and efficient operation of the office.

Key Responsibilities : Providing comprehensive administrative support while acting as the key point of contact for welcoming visitors and clients.

Advantages

Your Benefits for this Temporary Receptionist Position

• Temporary Mandate with possibility of extension.
• Located in East Montreal, in Pointe-aux-Trembles.
• Salary : between $24 and $27 per hour.
• Full-time (37.5 hours / week).
• Schedule : 8 : 30 a.m. to 5 : 00 p.m.

Responsibilities

Manage incoming communications : Answer phones and emails, and relay messages.

Welcome visitors and direct them to the appropriate person.

Handle physical and electronic mail (opening, distribution, and parcel shipping).

Ensure the circulation of internal information (e.g., memos / service notes).

Draft and input various documents (letters, memos / service notes).

Review and correct documents (Word, layout, PO / REC JDE support, etc.).

Update reference documents (organizational charts, phone lists, address books).

Swear / attest documents, as needed.

Manage work permits (Head Office).

Digitize and distribute invoices and cheques.

Process remote bank deposits.

Manage supplies and orders : stationery, coffee, household products.

Ensure daily maintenance of the coffee machine.

Take care of the reception area (furniture, mailboxes, bulletin boards, plants).

Manage gym purchases and maintenance.

Support to other departments : Assist colleagues (weekly label preparation for Accounting, ordering meals / lunches).

Compile data and statistics as needed.

Weekly data entry and updating of reports (Argus, Poten) in the BI system.

Conduct supplier research.

Provide support for the organization of corporate events.

Qualifications

Minimum of 1 year of experience in the field or a similar position.

Proficiency in the Microsoft Office Suite.

Bilingualism (French and English).

Summary

If this temporary challenge in East Montreal interests you and you are available immediately, please send us your updated CV to : mag.paga@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.