Business administration Jobs in Waterloo, ON

HR Coordinator (Payroll, HRIS, Benefits and Pension Administration)

Date Posted : 02 / 03 / 2025

Req ID : 41542

Faculty / Division : School of Management

Department : Joseph L. Rotman School of Management

Campus : St. George (Downtown Toronto)

Description : About us :

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose : to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity :

Under the general direction of the Director, HR, and the indirect supervision of the HR Consultants, the HR Coordinator is responsible for the monthly and bi-weekly payroll function for administrative employees at the Rotman School of Management.

The HR Coordinator provides interpretation, guidance and oversees the enrolment of academic and administrative employees in the various University pension and benefit plans. The incumbent maintains up to date knowledge of benefit and pension plans, acts as a resource person for employees and responds to a variety of benefit inquiries, providing advice, investigating and resolving problems.

The incumbent schedules and conducts orientation sessions for all appointed staff. They provide advice on complex payroll and salary administration issues, and interprets related human resources policies, procedures and legislation on a regular basis, referring to central benefits / payroll / pension specialists as appropriate.

The incumbent oversees the administration of the HRIS system, and human resource / payroll documentation, attendance tracking in the Human Resources Information System (HRIS), data management, data integrity as well as the provision of timely and accurate HRIS reports to the Director, HR, the CAO, members of the Finance team and various clients (on a per request basis). The incumbent is involved in several HRIS projects relating to administrative processes, HR Analytics, and their impact on how employee information is captured / tracked for particular employment groups.

In addition to the data integrity within HRIS, the HR Coordinator has the overall responsibility for the records management of the employee, benefits and payroll files that are stored in the Human Resources Department that must be in compliance with legislation (FIPPA primarily). As part of the HR team, works closely with others, maintaining a high level of confidentiality. In addition, the HR Coordinator is responsible for process improvements to enhance efficiencies within the administration of payroll, pension and benefits.

Essential Qualifications :

• EDUCATION :

Bachelor’s degree with a specialization in Human Resources or an equivalent combination of education and experience. Certified Human Resources Professional, Payroll and / or Benefits designation would be considered an asset.

Minimum 3 years HRIS experience using HRIS (SAP preferred) to process bi-weekly and monthly payroll. Minimum 3 years experience administering HR processes, payroll, pensions, benefits and attendance provisions of collective agreements, and Academic / PM / Confidential terms and conditions of employment. Experience generating statistical reports from HRIS. Experience managing employee records. Experience working in a confidential setting. Experience dealing effectively with a diverse group of clients in difficult or sensitive situations.

Knowledge of payroll, pension, benefits, tax and records management policies, procedures, applications and related legislation. Knowledge of human resources best practices and employment legislation. Keyboarding skills, proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word and Excel. Experience with HRIS an asset.

Proven attention to detail and accuracy and strong aptitude for numbers. Excellent oral and written communication skills. Excellent interpersonal skills. Strong analytical and problem-solving skills. Good organizational and time management skills. Conscientious individual who takes ownership of tasks for overall accountability. Proven ability to be tactful, discrete and maintain the highest level of confidentiality. Proven ability to use sound judgment, work under pressure, manage multiple and changing priorities, as well as demonstrate initiative. Attention to detail. Ability to manage a fluctuating workload under pressure and to meet deadlines. Ability to work effectively as part of a team. Exceptional client focus with an awareness of and sensitivity to diversity and demonstrated customer service orientation. Ability to work in a fast paced environment.

Notes :

This is a TERM position (~August 2025 - August 2026)

Closing Date : 03 / 04 / 2025,11 : 59PM ET

Employee Group : Salaried

Appointment Type : Budget - Term

Schedule : Full-Time

Pay Scale Group & Hiring Zone : C3 Hiring Zone : $71,911 - $92,048 Broadband Salary Range : $71,911 - $112,182

Job Category : Administrative / Managerial

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

Job Segment : Payroll, HR, Records Management, Information Systems, Data Management, Finance, Human Resources, Records, Technology, Data