Team Assistant, Maintenance, Vancouver Island

POSITION SUMMARY

Reporting to the Manager, Maintenance, the Team Assistant is responsible for providing support related to maintenance functions.

He / she / they ensures that all Modernization and Improvement (M&I) capital project documentation and financial requirements are in accordance with guidelines, appropriate acts and BC Housing Supply Policy.

The position is responsible for project administration; completion of contract administration requirements for major and minor capital repair projects;

and preparation of accurate and timely tendering documents.

CANDIDATE PROFILE

The successful candidate will have the following :

EDUCATION & EXPERIENCE :

• High School Diploma and completion of post-secondary courses in finance, administration or other relevant field .
• Considerable experience in project administration or related administration field.
• Or an equivalent combination of education, training and experience acceptable to the employer.
• Please Note : Successful applicant(s) are subject to a satisfactory criminal record search and are required to maintain Security Clearance throughout their employment.

KNOWLEDGE, SKILLS AND ABILITIES :

• Sound knowledge of general office administration procedures
• Sound knowledge of construction and maintenance terminology
• Considerable knowledge of business English, spelling, punctuation and grammatical usage
• Working knowledge of basic accounting procedures
• Some knowledge of construction processes and building envelope failure
• Some knowledge of cash flow analysis and budgeting of construction projects
• Excellent project administration skills
• Excellent interpersonal and customer service skills
• Excellent time management skills and ability to plan ahead three or more months in advance of critical dates
• Proficient in the use of various computer applications including Word, spreadsheet, database and other project management applications
• Ability to work independently with minimal supervision and as a member of a team
• Ability to type a minimum of 50 wpm with a high degree of accuracy.
• Ability to learn and understand invitational and public procurement and tendering practices
• Ability to handle large volumes of work with the requirement to meet multiple tight deadlines
• Ability to read and review construction contracts, Change Orders and other contract documentation
• Ability to exercise good judgement in dealing with matters of a financial or confidential nature
• Please Note : Successful applicant(s) are subject to a satisfactory criminal record search and are required to maintain Security Clearance throughout their employment.

Indigenous candidates are welcome to connect with an Indigenous team member in our organization to discuss the recruitment process and our workplace, please contact to arrange a call.