Business Office Accounting Clerk

Position DescriptionFor nearly a century Providence has been a Christian academic community in the evangelical tradition that teaches people to grow in knowledge and character for leadership and service.

Our vision is to become a leading Canadian Christ-centred university that transforms students into leaders of knowledge, character, and faith to serve Christ in a changing world.

POSITION OVERVIEWReporting to the Chief Financial Officer, the Business Office Accounting Clerk will directly contribute to the advancement of Providence’s mission by carrying out the accounts receivable and revenue functions for Providence stakeholders, including students, staff, and faculty.

SUMMARY OF DUTIES AND RESPONSIBILITIESACCOUNTS RECEIVABLE Receives payments from students and applies funds to appropriate accountProcesses incoming payments including donations, rent, grants, event rentals, etc.

Coordinate with the development department to record donations receivedProcesses Providence Payment Plan applications, tracks loan payment success, maintains register of active payment plans, and communicates with students in cases of payment failure RENTAL FEES Collects campus housing rent on the 1st of month in coordination with Executive Assistant for Student LifeChecks billings to verify timeliness of payment of on campus housing rent BUSINESS SERVICES SALES Sell meal cards to students, faculty, and staffDistribute mail keys and maintain a record of all outstanding keys / deposits INCOME TAX FORMS Helps students in locating tax documentsAnswer student questions about their accountGenerates and distributes rent receiptsMailing of year end tax forms to staff and faculty MONTH-END REQUIREMENTS Applies postage charges for internal departmentsPrepare bank deposits as neededPerforms cash out reconciliation to ensure data is accurate and ready for posting in following monthAssist in performing bank reconciliations if needed ADDITIONAL ADMINISTRATIVE DUTIES Reconcile student accounts at year endCreates internal charges / accounting entries including postage and meal cardsRecord payroll reimbursements for employees if neededAssist accountant as needed with routine journal entries OTHER DUTIES AS REQUIRED Perform mail services tasks.

This may include processing incoming mail, monthly and annual administrative tasksAssists with welcome week and orientation of students to finance related servicesBack up reception duties as neededPerforms related duties as assigned by supervisor.

These duties may include miscellaneous Finance Department tasks such as minimal work in accounts payable, financial aid, or any other departmental duties as needed due to departmental staff urgencies or emergencies.

Some events are annual and require involvement by multiple staff. This does not diminish the primary role of this position, which is conducting the accounts receivable and revenue functions with Providence stakeholders COMPETENCIES Multi-tasking capabilitiesAbility to thrive in a fast-paced work environmentAnalytical Reasoning : Ability to think through problems, assess options and understand processesAttention to Detail : Attentive to detail and thorough in completing work tasksOrganizational skills : Electronic filing and email sorting for a smooth work flowCommunication : Well-developed communication skills, oral and written and interpersonal communication;

ability to communicate effectively with a wide variety of departments, faculty, and studentsConfidentiality : Ability to exercise discretion, confidentiality, integrity, diplomacy, professionalism, and tactDependability : Reliable, responsible, and dependable, and fulfilling obligationsInitiative : A willingness to take on responsibilities and challengesTeam focussed : Working cooperatively and effectively to set goals, resolve problems, and make decisions that benefit the organization alongside others EDUCATION & QUALIFICATIONS Minimum 1-2 years College or Technical school, Business Administration preferredProven accounting experience, preferably in Accounts ReceivableHigh level of digital proficiency and knowledge of keyboard shortcutsFamiliarity with bookkeeping and basic accounting proceduresProficient in MS Office productsProfessionalism and adherence to ethical standardsWorking knowledge of Adagio Accounting Package, or Populi Student information system is an assetHigh proficiency with Excel (experience with SUMIF, pivot-tables, Macros or VBA is an asset) PERSONAL COMMITMENT An enthusiastic personal Christian faith commitmentA commitment to Christian higher educationSupport the Providence mission, vision, and valuesAffirm the Providence Statement of FaithAgree to abide by the Providence Covenant of Community Life WORK ARRANGEMENT This is a full-time position at 37.

5 hours per weekThis is an in-person, on-site positionThis position will start on our Otterburne campus and will transition to a combination of our Winnipeg and Otterburne campuses, with the emphasis likely with our Winnipeg campus.

APPLYSubmit a cover letter and resume by email to : Rick Franks, CPA, CMA, CIACFOc / o Marlin Reimer, Director of Human ResourcesEmail : Start Date : As soon as possible.

Consideration of applications will continue until the position is filled. All qualified candidates are encouraged to apply;

however, Canadian citizens and Permanent Residents will be given priority. Applications from members of underrepresented groups are especially welcome.

We thank all applicants for their interest. However, only those selected to proceed in the application process will be contacted.

Further information about Providence University College and Theological Seminary may be found at prov.ca.