Court Clerk Monitor/Staff Justice of the Peace/Deputy Registrar

Introduction

Manitoba Justice is currently seeking a qualified candidate to fill the position of Court Clerk, Staff Justice of the Peace, and Deputy Registrar in Brandon, Manitoba.

This position involves considerable public contact and assistance to the legal profession related to regulations or procedures and completion of court documents.

Extensive training as well as coaching are provided for this position for you to succeed. Training will start by performing junior court office duties and courtroom functions to acquire basic working knowledge of court rules and procedures associated with any of the various courts functioning in the province.

Successful candidates usually start as a Clerk of Court 3 (CC3) and with training / experience, progress to the Clerk of Court 4 (CC4) level.

To be considered for this competition you must submit an application form. See below for further instructions.

Conditions of Employment :

• Must be legally entitled to work in Canada
• Satisfactory Enhanced Security Check - Level III, Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check and Adult Abuse Registry Check
• Ability to work overtime as necessary with little notice
• Ability to travel to other court centres and circuit court locations by car, airplane and other means of transportation with the possibility of overnight stays
• Must possess a valid Manitoba Class 5F Driver's Licence and have access to a personal vehicle to travel for business purposes
• Ability to work flexible hours as needed to meet workload demands
• Ability to lift and transport related equipment weighing up to 14 kgs / 30 lbs.
• Must qualify for an appointment as a Staff Justice of the Peace pursuant to statutory requirements

Qualifications : Essential :

• Ability to perform data entry as well as prepare, administer and process complex documentation in accordance with legislation or procedures
• Excellent organizational and time management skills including experience handling multiple tasks in pressure situations with strict deadlines
• Ability to maintain accuracy and pay attention to detail
• Ability to work effectively in a team environment as well as contribute to a respectful workplace
• Strong interpersonal skills with the ability to resolve conflict
• Ability to exercise sound judgment and independent decision making skills
• Ability to work independently with minimal supervision
• Excellent verbal communication skills including the ability to project vocally without error
• Excellent written communication skills
• Experience with Microsoft Office (Word, Excel, and Outlook) or equivalent programs

Desired :

• Experience working in a court or related legal environment which may include working with courtroom documentation, procedures and processes
• Completion of a recognized Legal or Administrative Assistant program or other related post secondary education

Duties : The incumbent will be required to perform various duties from three different types of court related roles which are Court Clerk Monitor, Staff Justice of the Peace, and Deputy Registrar.

As a Court Clerk Monitor attending Provincial and King's Bench criminal, family, and civil court sittings. Duties include : monitoring court proceedings using digital recording software, accurate logging of court proceedings, marking and recording exhibits, reading charges, administering oaths to witnesses, maintaining order in the courtroom, completing court dispositions and all related paperwork verbatim, and performing other pre and post court related duties.

The incumbent is expected to always maintain discretion with the ability to handle sensitive and graphic evidence and submissions during court hearings.

The incumbent will also assist the judiciary, members of the legal profession, police and public as required. The incumbent will also hold the designation of Staff Justice of the Peace and Deputy Registrar.

As a Staff Justice of the Peace, duties include : receiving information, issuing process and determining issuance of subpoenas, assuring the accuracy and completeness of court-issued documents, reviewing and signing court orders with offenders, applicants and respondents, explaining court procedures and preventative justice programs to the public.

As a Deputy Registrar, the incumbent will review and process documents under the King’s Bench Rules, various Federal / Provincial Statutes / Acts and Regulations, register and issue all court pleadings and processes in all divisions of the Court and enter pertinent information on the Registry system in accordance with a standards manual.