Office Administrator- Entry Level

Join our vibrant team as an exceptional Office Administrator and be a vital part of our Calgary office! We're seeking a friendly, enthusiastic individual to help create a welcoming and inclusive environment for all.

At our leading Marketing and Management Consulting Firm, with a strong presence across Alberta, Ontario, and British Columbia, we embrace diversity and value each team member's unique contributions.

With 15 offices and a prestigious client base, including TELUS Communications, we're dedicated to fostering a supportive and engaging workplace.

As an Office Administrator, you'll play a crucial role within our Calgary office, starting immediately. We're looking for someone with a warm and welcoming demeanor, excellent communication skills, and a strong work ethic.

This entry-level position offers growth opportunities within our dynamic company.

This is a temporary one-year contract, with potential for long term.

Responsibilities :

• Create a positive and inclusive atmosphere by warmly welcoming visitors and representing our company and business partners.
• Facilitate the interviewing process by guiding candidates with professionalism and respect.
• Support the candidate onboarding process, providing assistance with paperwork, including background checks, and ensuring a seamless transition.
• Respond promptly and courteously to email, phone, and face-to-face inquiries, displaying a professional approach.
• Assist team members with correspondence, mail, invoices, expenses, and reports, contributing to smooth operations.
• Safeguard sensitive information by maintaining confidentiality and handling computer and manual filing systems with care.
• Update team rosters and track pay accurately through data entry tasks.
• Contribute to office efficiency by handling administrative duties such as filing, typing, copying, and scanning.
• Be a reliable support to the office manager, lending a hand whenever required.

Our Ideal Office Administrator :

• Personable and Approachable : Your friendly and welcoming nature creates a comfortable environment for everyone.
• Dedicated and Diligent : You have a strong work ethic and strive for excellence.
• Organized and Detail-Oriented : Your organizational skills ensure tasks are completed efficiently.
• Professional and Respectful : You maintain a polished demeanor and treat others with respect.
• Dependable and Trustworthy : We rely on you to fulfill your responsibilities reliably.
• Minimum of 6 months of office experience in an administrative capacity.
• At least 1 year of experience in customer service, sales, or a call center.
• Excellent communication skills to effectively engage with colleagues and clients.
• Positive attitude and ability to contribute to a harmonious work environment.
• Professional appearance reflecting our company's image.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Familiarity with Salesforce is advantageous.
• Typing speed of at least 45 WPM to ensure efficient task completion.

If you're excited about this unique opportunity to be an Office Administrator within our dynamic and inclusive company, please respond to this ad with your resume attached.

While we appreciate all applications, only selected candidates will be contacted. Thank you for considering this exciting chance to join our engaging office environment and make a positive impact!

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