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Program Coordinator
Program CoordinatorUltimate Fabrication & Build • Mississauga, ON, Canada
Program Coordinator

Program Coordinator

Ultimate Fabrication & Build • Mississauga, ON, Canada
Il y a 1 jour
Type de contrat
  • Temps plein
Description de poste

About Ultimate Co.

Ultimate Co. is a full-service experiential, fabrication, labour and program execution company.

We take projects from concept to creative to build to delivery, managing complex programs for some of the most recognized brands in Canada. We are people-first, detail-driven, and execution-obsessed.

We are looking for a Program Coordinator to support our Account Management team by keeping programs organized, on budget, and running smoothly.

Role Summary

The Program Coordinator is a critical support role responsible for day-to-day coordination of client programs. This role works closely with the Account Manager to manage supplies, track budgets, coordinate logistics, and ensure nothing falls through the cracks.

This is an ideal role for someone early in their career who is detail-oriented, coachable, and eager to learn how programs are run properly.

Key Responsibilities

  • Program & Account Support
  • Support the Account Manager in the execution of client programs from start to finish
  • Assist with timelines, deliverables, and day-to-day program coordination
  • Prepare program trackers, schedules, and status updates
  • Ensure tasks are followed through and deadlines are met

Supply & Inventory Management

  • Manage program supplies, materials, and assets
  • Track inventory levels and flag replenishment needs early
  • Coordinate ordering, shipping, storage, and distribution of materials
  • Maintain accurate records of supplies by program and client

    • Budget & Cost Tracking

  • Support management of working budgets for assigned programs
  • Track expenses, POs, invoices, and receipts
  • Update budget trackers and flag variances or risks early
  • Work closely with Account Managers to maintain cost control

    • Operations & Coordination

  • Liaise with internal teams, vendors, and suppliers as needed
  • Support logistics planning, scheduling, and execution
  • Maintain organized program documentation (quotes, invoices, approvals, trackers)
  • Assist in post-program wrap-ups and reporting

    • What We’re Looking For

    Skills & Experience

  • 1–3 years of experience in coordination, administration, or operations (agency, events, retail, or program management is an asset)
  • Strong organizational and time-management skills
  • Comfortable working with budgets, spreadsheets, and trackers
  • Clear communicator who follows through
  • Strong attention to detail

    • Mindset & Fit

  • Humble, coachable, and eager to learn
  • Understands hierarchy and respects accountability
  • Proactive problem-solver who flags issues early
  • Team-first mentality — no ego, no shortcuts
  • Thrives in a fast-paced, execution-focused environment

    • Why Join Ultimate Co.

  • Learn how real programs are built, managed, and delivered
  • Work closely with experienced Account Managers and leadership
  • Gain exposure to clients, operations, and financial tracking
  • Be part of a people-first, high-standards culture
  • Opportunity for growth as the company scales

    • How to Apply

    Please send your resume and a short note on why you’d be a great fit to marketing@ultimateco.ca

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