office administrative assistant

• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week
• Education : Bachelor's degree
• Experience : 1 year to less than 2 years

Asset languages

• Hindi
• Urdu
• Panjabi; Punjabi

Work setting

Consulting firm

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Assign, co-ordinate and review projects and programs
• Conduct sales calls
• Plan, organize, direct, control and evaluate daily operations

Supervision

1 to 2 people

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• MS Office
• Google Drive
• Electronic mail

Technical terminology

• Legal
• Business

Area of work experience

• Purchasing, procurement and contracts
• Immigration
• Tourism

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Manuscripts, publications or theses
• Charts, tables, graphs and diagrams
• Project management
• Business process management
• Facility management
• Accounting

Security and safety

Basic security clearance

Transportation / travel information

• Own transportation
• Own vehicle
• Willing to travel
• Willing to travel regularly
• Valid driver's licence
• Travel expenses not paid by employer
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?

Other benefits

• Free parking available
• Learning / training paid by employer
• On-site amenities
• Parking available
Il y a 3 jours