Office Administrator/Support Specialist

Location : Ponoka, AB

Job Type : Full-Time

About Our Client

Our Client is a dynamic, growing electrical service business that serves a range of clients across Alberta. We pride ourselves on delivering quality service, effective solutions, and maintaining strong relationships with our clients and vendors.

We’re looking for a versatile and proactive Office Administrator / Support Specialist to join our team and contribute to our continued success.

Position Overview :

We are seeking an organized, detail-oriented, and flexible individual to take on the role of Office Administrator / Support Specialist.

This role requires someone who can efficiently handle office responsibilities while also being open to handling additional tasks such as running errands, picking up parts, or making deliveries.

The ideal candidate will be a self-starter with strong communication skills and a positive attitude, willing to wear multiple hats and adapt to different responsibilities as needed.

Key Responsibilities :

• General office duties : filing, organizing, processing invoices, managing correspondence, and responding to emails and phone calls.
• Maintaining records of incoming and outgoing shipments and ensuring the office is well-organized.
• Assisting with basic bookkeeping tasks (e.g., tracking invoices, making sure all paperwork is correctly filed and processed).
• Picking up parts, supplies, or making deliveries as needed within the Ponoka area and surrounding region.
• Assisting with vendor communications and tracking orders or shipments.
• Supporting management with scheduling, customer service, and other administrative tasks.
• Collaborating with team members to maintain smooth office operations and proactively identifying areas for improvement.

Requirements :

• Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred but not mandatory (equivalent work experience will be considered).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and handle various responsibilities.
• Must have a valid driver’s license and be comfortable running errands or making deliveries as required.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and experience with basic bookkeeping is a plus.
• Strong time management skills and the ability to prioritize tasks.
• Positive attitude, willingness to learn, and ability to work independently or as part of a team.

Additional Duties :

• Pick up parts from local suppliers in Ponoka and surrounding areas.
• Deliver materials or documents to clients or vendors.
• Perform other administrative tasks and office support duties as assigned.

What We Offer :

• Competitive salary, depending on experience and qualifications.
• Opportunity to grow within the company and take on additional responsibilities.
• A supportive and flexible work environment.
• Training and mentorship from experienced team members.

How to Apply :

If you’re an organized, motivated, and proactive individual who thrives in a dynamic work environment, we’d love to hear from you! Please submit your resume and a brief cover letter explaining why you would be a great fit for this role to [email protected] .