Administrative Assistant

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Site : Shared Health - Winnipeg Shared Health

Department / Unit : SH Capital Planning - Project Delivery

Job Stream : Non-Clinical

Union : Non Union

Anticipated Start Date : 07 / 19 / 2024

FTE : 1.00

Anticipated Shift : Days

Work Arrangement : In Person

Daily Hours Worked : 7.50

Annual Base Hours : 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba.

The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Director of Project Design and Delivery and Director Planning, the incumbent is responsible for the timely and accurate provision of administrative assistance and office support services, required by the Department of Project Design & Development and Planning.

This includes assisting in the organization and scheduling of meetings, compiling project reports into a presentation format including financials, graphs and schedule charts.

Supports project managers in preparing, filing and tracking documents related to capital construction, tendering, awards, design, record drawings and leasing.

Assists Directors and Project Managers with routine office administrative functions including paper and electronic filing systems, public tender postings, staff support including arranging technology and systems access.

Experience

• Minimum of five years in a senior secretarial position, preferably in the architectural profession, construction industry or comparable government agency.
• AMS (Advanced Medical System / Materials Management System) & SAP (Systems, Applications and Products) experience is considered an asset.

Education (Degree / Diploma / Certificate)

• Complete High School education, Manitoba standards required.
• Completion of a recognized secretarial and / or business accounting training program required.
• Additional accredited training in supervision, administration, and / or office management courses preferred.
• An equivalent combination of education and experience will be considered.

Certification / Licensure / Registration

Not applicable

Qualifications and Skills

• Demonstrated proficiency in the use of Microsoft Office (Outlook, Word, Excel, Power Point) required.
• Knowledge of General Accounting required.
• Typing 50 wpm required.
• Must have excellent interpersonal, problem-solving, and organizational skills and be self-motivated, naturally assertive and persuasive.
• Must have the ability to work independently and in a team environment.
• Must have the ability to prioritize workload and meet deadlines.

Physical Requirements

• Good physical and mental health required.
• Must be able to work effectively under stressful demands and frequent interruptions.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses / certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment.

The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply.

We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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