Our Financial Services client is seeking a Senior Administrative Assistant to support administrative tasks for CEO / CIO office.
6 month contract to start, possible extension. % on-site in downtown Victoria office. 7 hours per day.
Must Have Skills :
- Minimum of three continuous years of recent (within the last six years) experience providing administrative support at the executive level.
- Skilled in using Microsoft Office Suite, Adobe software, and SharePoint for efficient document management and collaborative work.
Responsibilities :
- Coordinates domestic and international travel and accommodation for the CEO / CIO and Board, with a strong understanding of booking policies.
- Administers travel approval requirements relating to the above-noted travel, including visas and applicable travel documents.
- Completes travel and business expenses, relating to the Office of the CEO / CIO and Board Directors in Workday.
- Reconciles monthly credit card reports in Workday.
- Reviews the CEO’s quarterly expense reports and collaborates with the Corporate Accounting team to rectify variances.
- Manages the upkeep of the CEO / CIO’s Outlook Contacts Directory.
- Maintains and organizes the Office of the CEO / CIO’s Digital Filing System in SharePoint.
- Screens incoming phone calls and visitors to determine the nature and priority of the inquiry / request.
- Coordinates and arranges all logistics for both onsite and offsite activities of the Executive Committee and the Board, and makes required adjustments promptly to accommodate unforeseen schedule requirements.
- Supports miscellaneous administrative tasks.
- Is cognizant of policy and directive changes and informs the Office of the CEO / CIO accordingly.
- Actively adheres to compliance and risk management policies and participates in business continuity planning.
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