Int. Catering and Events Coordinator/Receptionist to support the Office Services Manager for a Professional Services Client

Duration : 6 months (high chance of extension or conversion)

Hours : 8 : 30 - 5 : 00 (OT may be required)

Location : Calgary or Montreal - onsite 5d / wk

NOTE MONTREAL IS BILINGUAL (FRENCH / ENGLISH)

Job ID : RQ

Our Professional Services Client is in need of a Int. Catering and Events Coordinator / Receptionist to support the Office Services Manager

Must Have :

• 1+ years professional experience (Admin, corporate, etc.)
• 1+ years with Microsoft and / or Google Suite
• Bilingual (Montreal) - French / English

Nice to Haves :

• Previous Hospitality or Events Catering experience
• Previous reception experience

Key Responsibilities

• Manage all client Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
• Validate request specifications with requestors (quantity, dates, order, event details, client information)
• Closely collaborate with the Receptionist and AV coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
• Manage the logistics of complex catering events
• Research menus and caterers and place orders according to requirements (to meet budgets)
• Clearing meeting rooms after meetings
• Coordinate and manage all invoices pertaining to events to ensure accurate costing.
• Validate information and coding for invoices needed in e-payables (finance)
• Order meals for next day catering requests
• Clearing and loading of dishwashers, restocking cupboards.
• Overall cleanliness of kitchen and appliances.
• Coordinates and manages relationships with catering and other vendors.
• Coordinate the planning and execution of small on-premises client events and collaborate with the Admin Services team to respond to specific requests
• Assists internal clients on events to determine the parameters, procedures and deliverables for an event
• Coordinates the ordering and delivery of event equipment (including furniture, service and catering equipment, etc.)
• Sourcing required services and vendors both internally and externally to best execute events and follow necessary policies.
• Manage event logistics including service staff before events
• Coordinate logistics with AV Coordinator (follow tight agenda schedule)
• Maintains a visible role within the Firm and to outside parties, including suppliers and other industry professionals;
• Uses strong interpersonal and problem-solving skills to produce exceptional events;
• Maintains contacts and network opportunities within the event planning profession
• Works in a collaborative team atmosphere to provide event support, ideas and solutions.
• Track alcohol inventory and ensure adequate supply is available to meet requests.
• Occasional reception desk coverage (breaks, lunch, vacations)
• Occasional hostess duties for both internal and external events (greeting and registration of guests)
Il y a 25 jours