Transportation Administrative Assistant

High Prairie School Division

is inviting applicants for :

Transportation Administrative Assistant

Learning Support Centre - High Prairie

High Prairie School Division's Transportation Department serves 16 schools in 5 communities. 44 drivers transport approximately 2,000 students on a daily basis.

Our fleet of buses travel over 1 million kilometres per year inclusive of 1,300 field trips and regular student transport to and from school.

Duties include, but not limited to :

Routing and Planning

Using Division software plan all bus routes to efficiently accommodate transportation for all eligible students with in the division

Register students for busing in a timely matter

Schedule all Field Trips and coordinate bus rentals

Support and assist bus drivers as required

Provide orientation training to new drivers

Provide driver training for Motive program

Complete and submit annual transportation grant

Maintain integrity of databases and student transportation records

Ensure that transportation receivables are provided to the accounting department on a regular and ongoing basis as needed.

Driving School

Coordinate driving instructors to provide Class 2S and SBDIP training

Maintain Driving School records in accordance with the Alberta Transportation Driving Schools Policy and Procedure

Support and assist Driving Instructors as required

Complete and submit annual Driving School license application

Provide Driving School receivables to the accounting department as required

Complete and submit quarterly training grant applications

Office Duties

Perform general office duties such as answering telephone inquiries, filing, answers to routine letters and data entry.

Assist Director of Transportation with maintenance of all transportation records and required documents

Assist Director of Transportation with payables as required

Assist Director of Transportation to coordinate First Aid and Air Brake courses

Completion of timesheets and other duties as required in the Director of Transportation’s absence

Provide monthly driver payment requisitions to accounting in a timely manner

Qualifications :

High school diploma supplemented by related courses and experience

High degree of proficiency in computer applications, particularly Microsoft Office

Excellent oral and written communication skills, interpersonal skills

Ability to work independently and have problem-solving, multi-tasking and time management skills

Strong ability to adapt and manage change with frequent interruptions

Ability to deal with sensitive and discretionary matters and maintain strict confidentiality

Requirements :

Cover Letter and Resume

Three professional references

The successful candidate must produce an ORIGINAL , acceptable, recent (less than six months old) Criminal Record Check at time of the interview.

Criminal Record Check must include a Vulnerable Sector Check.

Knowledge, skills and attitude :

High degree of proficiency in computer applications, particularly Microsoft Office

Excellent oral and written communication skills, interpersonal skills

Ability to work independently and have problem-solving, multi-tasking and time management skills

Strong ability to adapt and manage change with frequent interruptions

Ability to deal with sensitive and discretionary matters and maintain strict confidentiality

The following would be assets to your application :

Class 2S License

First Aid Training

Previous experience working with school bus transportation operations

While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.

Applications may be emailed to [email protected].

If you require assistance with the application, please contact ApplyToEducation at : 1-877-900-5627