Social Work Program Assistant

Job Posting : Social Work Program Assistant

Interviews : January 2026 |Start date : February 2026

POSITION SUMMARY

Under the direction of the Department Head of Social Work, the Social Work Program Assistant is responsiblefor assisting the admissions, academic advising, and departmental administrative functions of YellowheadTribal College’s social work programs, the Indigenous Social Work Diploma Program (ISWD) and theIndigenous Bachelor of Social Work (IBSW).

DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Assisting with student recruitment by collaborating with the External Liaison on marketing materials,social media activity, and other outreach initiatives.
• Updating and distributing ISWD and IBSW application packages, liaising with the communications teamto ensure that the current packages are available in the correct formats on the YTC website.
• Monitoring and tracking student applications, and responding to inquiries.
• Participating in the application review process, preparing and distributing decision letters, and preparingFall, Winter, and Spring Confirmation of Enrollment Letters.
• Maintaining files of all active and prospective students.
• Updating and maintaining student program and course registration, attendance, and grade records, andcommunicating updates to the Registrar's Office
• Enrolling students in Moodle courses.
• Filing finalized course outlines, with a copy to the library
• Organizing and maintaining documents in the department's shared Google Drive.
• Assisting with the creation of course timetables and distributing timetables.
• Creating textbook and course supply lists, student contact distribution lists for supplies, and sharingwith supply providers. Assisting the Department Head with ordering these.
• Liaising with the Senior Administrative Officer and Administrative Clerk to ensure the timely creation ofinstructor contracts / Schedule A, and ensuring that all contracts are signed by the respective parties and submitted to Finance.
• Organizing department meetings, taking minutes, and distributing documents for the Indigenous SocialWork Program Advisory Circle
• Student advising : creating and updating academic plans, monitoring student progress to ensure thatstudents have the courses and credits they need to graduate, and filing student plans.

Assisting with creating academic probation and withdrawal letters when required.

QUALIFICATIONS

Commensurate with qualifications and experience

TO APPLY :

Qualified applicants may email a cover letter and resume to :

Yellowhead Tribal College is an inclusive and open learning institution in Treaty 6 territory. We provideaccredited programs in a flexible, supportive academic environment that nurtures Indigenous cultures and traditions. http : / / www.ytced.ab.ca

YTC is Edmonton's only Indigenous post-secondary institution. We take a holistic approach to education and nurture the whole student.

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