Hiring Associate

Salary Details

The salary range for this position is CAD $29.31 / Hr. - CAD $38.47 / Hr.

Job Summary

Come work as a Hiring Associate with Vancouver Coastal Health (VCH)!

Reporting to the Manager Talent Acquisition the Hiring Associate provides administrative systems and analytical support to Managers to facilitate the hiring process for their portfolio areas within target timelines. Acts as a point of contact and liaises with Employee Engagement and other corporate / specialty areas regarding the hiring process. Completes and processes EE Online and other hiring transactions on behalf of Director / Manager; arranges and coordinates interviews prepares interview and reference checking materials and ensures consistent application of related directives from Employee Engagement or other corporate service areas. Liaises with Talent Acquisition Records & Benefits Unit(s) Staff and Clinical Educators on new hire dates and required orientations. Triages sensitive and confidential information; monitors and tracks time to hire targets; conducts analysis and produces high quality reports correspondence and other materials as requested. Key contracts include Managers Talent Acquisition Associates Work Design HR Advisors and Time Capture staff.

As a Hiring Associate working with VCH you will :

• Initiate and prepare paperwork to complete various posting hiring and personnel transactions including using EE Online (e.g. job requisitions candidate / employee status changes vacancy requests leaves of absence terminations) and other relevant corporate systems. Trouble shoot via email phone and in person to ensure required information is submitted on a timely basis.
• Track posting status throughout hiring process and provide regular updates to Managers. Notify Managers of required actions at relevant points in hiring timeline to ensure that timelines are met.
• Liaise with Work Design to ensure accuracy of current job descriptions confirm job codes or update job descriptions prior to posting.
• Work with Managers and HR Advisors to update or prepare Selection Planning Spreadsheets Interview Guides and reference checks.
• Arrange job interviews complete related logs and assemble interview packages for Managers. Maintain candidate interview schedules including booking meeting rooms resolving time conflicts and provision of meeting confirmations and reminders to all relevant parties. Ensure manager time is scheduled for the interview within the target timelines.
• Notify relevant areas (e.g. Time Capture Clinical Educators Patient Service Coordinators) of hires start date.
• Coordinate hospital / departmental / unit orientation of new staff by liaising with Clinical Educations or Learning & Development staff to schedule dates for new hires. Assist with completion of paper work for items such as specialty training.
• Troubleshoot and respond to queries from own knowledge by applying knowledge of hiring / recruitment practices and / or by referring to appropriate personnel.
• Advise candidates on hiring processes timelines and required response dates for interview confirmation and offer acceptance.
• Compose and edit correspondence regarding matters of a sensitive / confidential nature generate reports or perform routine statistical analysis.
• Maintain related records listings and files.
• Follow up on all hires beyond the target date by calling manager to review issues. Address and generate report on each issue that is presented to the appropriate committees and Chief Operating Officer (COO).
• Take minutes and keep action logs from meetings re : time to hire. Coordinate completion of activities outlined in action log.
• Track issues with hiring process and achieving targets and work with Managers to resolve.
• Monitor vacancy information and ensure data is current and accurate. Generate reports as requested including summary issue log time to hire data engagement surveys etc to appropriate committees and to the COO.
• Maintain and update standard operating procedures.

Qualifications

Education and Experience

Knowledge and Abilities

Closing Statement

As per Ministry of Health policy all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health you will be asked to provide this information as part of the onboarding process.

Why Join Vancouver Coastal Health (VCH) :

VCH is a world class innovator in medical care research and teaching delivering service to more than one million BC residents. At VCH we embrace thinking boldly taking smart risks and going first when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

Comprehensive health benefits package including MSP extended health and dental and municipal pension plan

Grow your career with employer-paid training and leadership development opportunities

Wellness supports including counselling critical incident and innovative wellness services are available to employees and their immediate families

Award-winning recognition programs to honour staff medical staff and volunteers

Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices diverse teams and inclusive environments which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities including Indigenous Peoples and members of racialized groups people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of BCs Top Employers Canadas Best Diversity Employers and Canadas Top Employers for Young People in 2025.

Only short-listed applicants will be contacted for this posting.

Thank you for your interest in Vancouver Coastal Health.

Required Experience :

IC

Key Skills

CCTV,Airport Security,Analysis,Higher Education,Jewellery,Jboss

Employment Type : Full-Time

Experience : years

Vacancy : 1