Accounts Payable Administrator
Job Description
Job Description
Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today.
We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Accounts Payable Administrator to the Scandi Family!
This is a full-time position Monday to Friday 8am 4 : 30pm with weekend work here and there dependent on workload. This is a permanently hybrid position working 3 days in office and 2 days from home.
What's in it for you :
- Awarded one of Canada's Best Managed Companies : We're committed to a high level standard of excellence for both clients and our Scandi Family.
- Growth Opportunities : A place to hang your hat. We want our employees to grow with us long term.
- Stability and Job Security : Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon.
With a strong national presence across Canada
- Family First Culture : We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
- Benefits : We offer a comprehensive medical and dental plan as well as personal days off.
What your day to day will look like :
Reporting into the Financial Controller.
Supplies Accounts Payable; Monitor Supplies AP email and action items as necessary. Collect all supplies invoicing for coding and entry ensuring accuracy against PO's and reconcile against supplier statements.
Liaise with Purchasing on invoice PO discrepancies.
One Time Job Costs Accounts Payable; Review, import, and post Owner Operator one time job cost invoices addressing discrepancies and reconciling billed work orders.
Liaise with internal and external team for invoice related inquiries. Create accruals for month end and recurring extras.
General Accounts Payable Support; Assist with general AP entry as needed during project startups and month end / payment deadlines.
Interface with Leasing AP and Fixed Asset AP functions.
Assist Controller and others in the department as needed concerning AP initiatives and process improvements.
What you'll need to succeed :
- Minimum 1 year Accounts Payable and general Accounting experience.
- Post secondary education in Accounting considered an asset.
- Proficient in Sage 300 accounting software and Excel.
- Tech savvy with strong attention to detail and ability to self manage with strong time mgmt. skills.
- Excellent problem solver taking initiative if you don't have the info you need you'll find it.
What you can expect for our interview process :
- 20 minute preliminary phone interview with our Recruiter
- 20-40 minute assessment (depending on optional practice questions or breaks)
- 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role
At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply.
We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.
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