- Work Term : Permanent
- Work Language : English
- Hours : 30 to 35 hours per week
- Education : College / CEGEP
- Experience : 2 years to less than 3 years
- or equivalent experience
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Order office supplies and maintain inventory
- Organize staff consultation and grievance procedures
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
Technical terminology
- Legal
- Business
Area of work experience
Immigration
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Corporate social responsibility
Security and safety
- Basic security clearance
- Criminal record check
Transportation / travel information
Own transportation
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Screening questions
- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits
Financial benefits
- As per collective agreement
- Bonus
Other benefits
- Free parking available
- On-site amenities
- Team building opportunities
- Parking available
office administrative assistant
Determine and establish office procedures and routines. Order office supplies and maintain inventory. ...
administrative assistant - office
Determine and establish office procedures and routines. ...
administrative assistant - office
Order office supplies and maintain inventory. ...
office administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 1 year to less than 2 years.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Compile data, statistics and other information.Greet people and direct them to contacts or service areas.Set up ...
office administrative assistant
Determine and establish office procedures and routines. Order office supplies and maintain inventory. ...
office administrative assistant
Order office supplies and maintain inventory. ...
office administrative assistant
Order office supplies and maintain inventory. ...
office administrative assistant
Order office supplies and maintain inventory. ...
office administrative assistant
Order office supplies and maintain inventory. ...
office administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 7 months to less than 1 year.Schedule and confirm appointments.Manage training and development strategies.Oversee the preparation of reports.Oversee payroll administration.Type and proofread correspondence, forms and other documen...