Administative Assistant - Hospital and CIUSSS

Job Title : Administrative Assistant

Location : Hospital or CIUSSS

Location : Pointe-Claire

Job Description :

We are currently seeking a highly organized and efficient Administrative Assistant to join the team at either the hospital or the CIUSSS in Pointe-Claire.

The successful candidate will provide crucial administrative support to various departments within the hospital, ensuring smooth operations and exceptional patient care.

Advantages

• Start date as soon as possible;
• Indeterminate position;
• Salary : 22-23$;
• Weekly remuneration
• Monday to Friday 7 : 00 am to 3 : 00 pm;
• Guaranteed hours each week (35h);
• Easily accessible by public transit;
• Pointe-Claire area.

Responsibilities

Provide administrative support to hospital executives, managers, and staff, including scheduling appointments, managing calendars, and arranging meetings.

Assist in the preparation and distribution of correspondence, reports, and presentations.

Maintain and update patient records and databases in compliance with hospital policies and regulations.

Coordinate and schedule patient appointments, tests, and procedures as requested by medical staff.

Answer phone calls, greet visitors, and provide assistance or direct inquiries to the appropriate department or personnel.

Handle incoming and outgoing mail, emails, and faxes, ensuring timely and accurate distribution.

Assist with inventory management and ordering of office supplies, equipment, and materials as needed.

Collaborate with other hospital departments and external vendors to coordinate administrative tasks and projects.

Maintain confidentiality of patient information and adhere to privacy regulations

Perform other administrative duties and special projects as assigned by hospital management.

Qualifications

High school diploma or equivalent; additional certification in office administration or related field is a plus.

Proven experience as an administrative assistant or similar role, preferably in a healthcare setting.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and electronic medical records (EMR) systems.

Excellent communication skills, both written and verbal, with the ability to interact professionally with patients, staff, and external contacts.

Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.

Ability to maintain confidentiality and handle sensitive information with discretion.

Knowledge of medical terminology and healthcare administrative processes is preferred.

Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.

Compassionate and empathy

tic demeanor, with a commitment to providing excellent customer service.

Flexibility to work occasional evenings, weekends, or holidays as needed.

Summary

Why Randstad?

There are a lot of good jobs, great companies, and great bosses.

At Randstad, we're here to help you find the right fit.

If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you.

You can email your resume to [email protected] / [email protected] / [email protected]

Please add us on LinkedIn

• https : / / www.linkedin.com / in / sean-lynch-370492126 /
• https : / / www.linkedin.com / in / brandon-freger-ba340392 /

For a complete list of all available jobs by division, visit www.randstad.ca.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

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We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.