Workplace Administrator

Morrison Hershfield is now Stantec.

Grow with the best. Join a smart, creative, and inspired team that works to support innovation. The Stantec community unites more than 28,000 employees working in over 400 locations across 6 continents.

Here at Morrison Hershfield, now Stantec, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield, now Stantec.

The Workplace Administrator enjoys maintaining organization for themselves and others, possesses outstanding customer service abilities, adeptly handles multiple priorities in a fast-paced setting, and remains professional under pressure. The Administrator will be enthusiastic about fostering a positive work environment, highly driven, and eager to enhance the productivity of both technical and operational staff through a diverse range of administrative responsibilities.

Reporting directly to the Workplace Experience Coordinator, they will play a vital role in contributing to the office's success. This position is in-office and part-time (22.5 hours per week).

Responsibilities

Reception coverage

• Route calls, greet guests, manage couriers and mail, provide phone coverage for other offices.
• Develop a basic understanding of the office’s services and clients to facilitate front line discussion with office guests and callers while also safeguarding privileged details.

Accounting

• Process invoices for approval, coordinate payment with the finance department, submit chargeback and Visa logs.

Facilities

• Maintain a professional appearance in all office common areas such as the reception area, conference rooms, and coffee stations through light housekeeping.
• Coordinate regular repairs and maintenance of office facilities.
• Ensure physical security practices are followed with keys, access cards, mail tracking.
• Coordinate with building management and security, arrange parking assignments and office access requirements.
• Maintain office floor plans and seat assignments.

Administrative and Business Unit support:

• Assist with the management, maintenance, and ordering of all office supplies & catering requests.
• Coordinate records management including off site storage.
• Actively support digitization and management of business documents.
• Participate in planning and coordination of office events.
• Provide administrative support to Business Units as requested.
• Coordinate purchasing of specialty and bulk items as requested by Business Units.
• Act as treasurer for the local social committee.
• Support the maintenance of Alberta COR.
• Sundry duties as assigned by the Workplace Experience Coordinator, Team Lead, and Director of Workplace Experience.

Qualifications:

• Minimum of 1 year experience in administrative support, customer service, and/or hospitality.
• Embrace teamwork while possessing the ability to work independently.
• Maintain discretion, professionalism, and confidentiality at all times.
• Successfully multi-task, take initiative and meet deadlines while retaining a positive and balanced disposition in a fast-paced environment with shifting priorities.
• Proven intermediate skills in all areas of Microsoft Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Must exhibit the capacity to apply rational and prudent judgment.
• Superb customer-focused attitude and attention to detail.
• Capability to effectively solve problems and prioritize tasks.
• Excellent oral and written communication skills.
• Must be punctual, reliable, and able to work at our office.

Job Type:

Regular

Job Profile: For internal use

Administrative Assistant I

Attention Staffing & Recruitment Agencies: Morrison Hershfield, now Stantec, will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, in order to qualify for recruitment fees, all candidate resumes must be submitted to Morrison Hershfield, now Stantec, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.