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Administrative Assistant [DMD]
Administrative Assistant [DMD]DMD Family Dental & Orthodontics • Surrey, BC, Canada
Administrative Assistant [DMD]

Administrative Assistant [DMD]

DMD Family Dental & Orthodontics • Surrey, BC, Canada
Il y a 28 jours
Type de contrat
  • Temps plein
Description de poste

Job Description

Job Description

Salary : Starting at 60k annually

Were growing and are looking for an experienced Administrative Assistant to join our team!

Lets keep it simple : DMD Dental is a proudly Canadian dental group built on strong values, supportive leadership, and a genuine commitment to people. We work alongside multiple clinics to help provide excellent patient care and we believe that starts with having a reliable, organized, and empowered support team behind the scenes.

What We Offer :

  • Competitive wages based on experience and skillset
  • Health & dental benefits
  • Discounts and Special Offers through Perkopolis
  • Supportive and approachable leadership
  • A respectful, team environment where youre treated like family
  • Stable, full-time role : Monday to Friday from 9 : 00 am - 5 : 00 pm

Qualifications & Personal Attributes

  • Minimum 2+ years in an Administrative Assistant or similar role (dental experience an asset, not required)
  • Accounting or bookkeeping experience is an advantage
  • Strong customer service, communication (written / verbal), and time-management skills
  • Highly organized, tech-savvy, and systems-driven with strong attention to detail
  • Proactive, adaptable, and able to stay professional and calm in a fast-paced environment
  • Works well independently and as part of a team, with a positive attitude and willingness to learn / grow

    • Associate Recruitment & Onboarding Responsibilities

  • Post and manage job ads, and coordinate with recruitment agencies / sourcing partners
  • Screen resumes, shortlist qualified candidates, and support candidate communication
  • Schedule interviews and manage meeting logistics
  • Manage onboarding documentation and processes for new hires
  • Maintain accurate, up-to-date candidate records and securely file confidential documents
  • Provide regular updates and communication across platforms to keep the team aligned

    • General Administrative Responsibilities

  • Respond to Associate-related inquiries professionally, with discretion and confidentiality
  • Maintain accurate, secure Associate records and handle confidential correspondence
  • Coordinate meetings (agendas, minutes, follow-ups) and support communication between clinics and leadership
  • Collect and consolidate key clinic / Associate operational data (schedules, absences, closures, staffing, lab usage, etc.)
  • Coordinate Locum Dentist scheduling, travel arrangements, and reimbursements
  • Use and support multiple software platforms and systems; collaborate cross-functionally (Marketing, Ops, Senior Leadership)
  • Assist with special events and company gatherings (conferences, year-end celebrations, etc.)
  • Provide high-level admin support, strong problem-solving, and help with additional duties as assigned

    • Associate Pay Responsibilities

  • Support monthly Associate Pay processes, including month-end preparation and documentation
  • Prepare, review, and distribute Associate pay documents and statements
  • Collect required compensation details from Office Managers and validate data in clinic systems
  • Organize files in Dropbox and upload / distribute statements securely via email and approved platforms

    • As a family-owned group, its not just business for us. Were all about creating lasting connections and positive impact within the communities we serve.

    Thank you for your application. While we appreciate your interest, only those shortlisted will be contacted.

    Thank you!

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