Administrative Assistant [DMD]DMD Family Dental & Orthodontics • Surrey, BC, Canada

Administrative Assistant [DMD]

DMD Family Dental & Orthodontics • Surrey, BC, Canada

28 days ago

Job type

Full-time

Job description

Job Description

Salary : Starting at 60k annually

Were growing and are looking for an experienced Administrative Assistant to join our team!

Lets keep it simple : DMD Dental is a proudly Canadian dental group built on strong values, supportive leadership, and a genuine commitment to people. We work alongside multiple clinics to help provide excellent patient care and we believe that starts with having a reliable, organized, and empowered support team behind the scenes.

What We Offer :

Competitive wages based on experience and skillset
Health & dental benefits
Discounts and Special Offers through Perkopolis
Supportive and approachable leadership
A respectful, team environment where youre treated like family
Stable, full-time role : Monday to Friday from 9 : 00 am - 5 : 00 pm

Qualifications & Personal Attributes

Minimum 2+ years in an Administrative Assistant or similar role (dental experience an asset, not required)

Accounting or bookkeeping experience is an advantage

Strong customer service, communication (written / verbal), and time-management skills

Highly organized, tech-savvy, and systems-driven with strong attention to detail

Proactive, adaptable, and able to stay professional and calm in a fast-paced environment

Works well independently and as part of a team, with a positive attitude and willingness to learn / grow

Associate Recruitment & Onboarding Responsibilities

Post and manage job ads, and coordinate with recruitment agencies / sourcing partners

Screen resumes, shortlist qualified candidates, and support candidate communication

Schedule interviews and manage meeting logistics

Manage onboarding documentation and processes for new hires

Maintain accurate, up-to-date candidate records and securely file confidential documents

Provide regular updates and communication across platforms to keep the team aligned

General Administrative Responsibilities

Respond to Associate-related inquiries professionally, with discretion and confidentiality

Maintain accurate, secure Associate records and handle confidential correspondence

Coordinate meetings (agendas, minutes, follow-ups) and support communication between clinics and leadership

Collect and consolidate key clinic / Associate operational data (schedules, absences, closures, staffing, lab usage, etc.)

Coordinate Locum Dentist scheduling, travel arrangements, and reimbursements

Use and support multiple software platforms and systems; collaborate cross-functionally (Marketing, Ops, Senior Leadership)

Assist with special events and company gatherings (conferences, year-end celebrations, etc.)

Provide high-level admin support, strong problem-solving, and help with additional duties as assigned

Associate Pay Responsibilities

Support monthly Associate Pay processes, including month-end preparation and documentation

Prepare, review, and distribute Associate pay documents and statements

Collect required compensation details from Office Managers and validate data in clinic systems

Organize files in Dropbox and upload / distribute statements securely via email and approved platforms

As a family-owned group, its not just business for us. Were all about creating lasting connections and positive impact within the communities we serve.

Thank you for your application. While we appreciate your interest, only those shortlisted will be contacted.

Thank you!

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Administrative Assistant DMD • Surrey, BC, Canada

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