Office Administrator, Operations and Reception

Blackbird Security Inc. is currently hiring an Office Administrator, Operations and Reception to join our Etobicoke, ON headquarters team.

Blackbird Security Inc. is a leading security services provider founded in 2015, headquartered in Vancouver, BC. Committed to offering the professionalism of a large corporation while maintaining the flexibility and personal care of a small business, we specialize in customized physical security solutions, serving clients nationwide.

Our dynamic and diverse head office team is continually growing, and we are excited to welcome a motivated and energetic Office Administrator to contribute to our vibrant workplace.

Role Summary

As the Office Administrator, Operations and Recception , you will play a crucial role in ensuring the smooth day-to-day operations of our Etobicoke, ON headquarters.

Supporting key departments and the Regional Leadership team, you will be a proactive and detail-oriented professional with excellent organizational and communication skills.

This is a fantastic opportunity to contribute to a vibrant workplace.

Job Responsibilities

• Maintain and take ownership of administrative tasks and front desk reception.
• Support operations administration by managing company assets such as uniforms and asset management, including audits, dry cleaner and guard drop off / pickups.
• Apply and renew required licenses for various operational aspects of the business.
• Participate in the development of process documents and procedures.
• Take meeting minutes.
• Take ownership to track and report receipts and expenses for the regional operations team to support expense audits.
• Conduct research on ad-hoc administrative tasks.
• Effectively and professionally communicate with clients when necessary.
• Support the office team with systems administration as required.
• Assist with general office administration and ad-hoc projects.
• Provide support to the administrative and leadership teams.

Job Requirements

• Some post-secondary education.
• Minimum 1 year experience as an administrative assistant is required.
• Technologically savvy with expertise in Microsoft Office and Google Workspace.
• Ability to learn and adapt to new software and systems quickly.
• Excellent written and verbal communication skills.
• Customer service-oriented with high attention to detail.
• Experience in the security industry is an asset, but not necessary.
• Preference will be given to bilingual applicants (French and English).
• Willingness to use personal vehicle for work-related purposes (paid parking).
• Must be able to reliably commute to our Etobicoke, ON office.

About us

Joining Canada's fastest-growing National Security Company is not just a job it's an opportunity to make a meaningful difference in your career and in the communities we serve.

Here are some compelling reasons why you should consider being a part of our dynamic team :

Our Values : Our operations are guided by core values Respect, Integrity, Teamwork, and Adaptability which serve as the bedrock of our corporate culture.

Join us in shaping a workplace where these values thrive, fostering a sense of belonging and achievement for everyone involved.

Personal and Professional Growth : We believe in investing in our employees' growth. Joining us means access to career development pathways that enable you to reach your full potential.

Our dedicated management team provides mentorship to guide you through your career journey, fostering a supportive and collaborative work environment.

National Presence : As a national Canadian security company, we operate coast to coast with major branches in all 10 provinces.

This allows you to be part of a widespread network, contributing to the safety and security of communities across the country.

Commitment to Community Betterment : Our commitment goes beyond providing security services. We actively engage in bettering the community by tailoring our security solutions to meet the unique needs of our clients and the areas we serve.

By exceeding performance standards, we contribute to enhancing the overall safety and well-being of the community.

Reputation for Excellence : Our reputation is built on consistently exceeding performance standards. Joining us means aligning yourself with a company that values excellence in service delivery and upholds the highest standards in the industry.

Superior customer service is at the core of our operations, ensuring our clients receive the best possible security solutions.

Diverse Range of Clients : Work with a variety of clients, from retail stores to high-end establishments, residential buildings, campuses, municipal offices, warehouses, and more.

This diversity in clientele offers a dynamic and interesting work environment.

If you are passionate about making a positive impact, contributing to community safety, and advancing your career in a rapidly growing national security company, we invite you to join us.

Together, we can build a safer and more secure future for our clients and communities.

We thank all applicants for their interest; however, only successful candidates will be contacted.

Job Type : Full-time

Pay : $45,000.00-$50,000.00 per year

Flexible Language Requirement :

French not required

Schedule :

• Monday to Friday
• Weekends as needed

Ability to commute / relocate :

Etobicoke, ON : reliably commute or plan to relocate before starting work (required)

Application question(s) :

Do you have access to your own vehicle you could use for work-related purposes? (Associated expenses reimbursed)

Education :

DCS / DEC (required)

Experience :

Administrative Assistant : 1 year (required)

Language :

• English (required)
• French (preferred)

Work Location : In person

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